Align Technology is a global medical device company that pioneered the invisible orthodontics market with the introduction of the Invisalign system in 1999.  Today, we develop innovative, technology-rich products such as Invisalign aligner treatments, iTero™ intra-oral scanners, and OrthoCAD digital services to help dental professionals achieve the clinical results they expect and deliver effective, cutting-edge dental options to their patients.

SUMMARY

The Training Events Coordinator will support Align Technology’s (makers of Invisalign) customer training events. Customer training consists of approximately 300 one-day educational events for General Dentists, Orthodontists, and their teams, located in venues throughout the United States and Canada. The Coordinator, Training Events, will be responsible for procuring and managing collateral, supplies, and shipments for all events and will provide administrative support for the training team. Key responsibilities will include coordinating supply distribution, processing purchase orders and payments, managing travel for speakers and on-site teams, event roster processing and training calendar maintenance. The ideal candidate will be highly organized, relentlessly detail-oriented, and excited to take on an entry level position in a well-established and highly regarded event management team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Vendor management, including collateral and shipping vendors
• Manage all aspects of weekly supply shipments – collateral inventory, supply fulfillment, crate movements, tracking documentation, communication to all stakeholders
• Manage vendor contracts, purchase orders, expenditure authorizations, payment processing
• Manage travel requests and travel approvals for all training events
• Process attendee rosters for each event and distribute to all stakeholders
• Maintain training calendar and communicate updates weekly
• Support training event processes and team

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent customer service skills
• Administrative or transactional experience in a corporate environment
• Excellent business writing and grammar skills
• Open and direct, focused, flexible, and motivated to achieve personal best

This is a full-time in-office position located at Align headquarters in San Jose, California. No travel required.

EDUCATION and/or EXPERIENCE

• Bachelor's degree or equivalent
• Minimum of one year administrative or event coordinator experience
• Minimum one year experience with MS Office; Excel, PowerPoint, and Word
• Interest in, and excitement about the events industry is a bonus

All your information will be kept confidential according to EEO guidelines.