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Administrative Assistant

Nisku, Canada

Company Description

Alta-Fab Structures Ltd. provides innovative, high-quality modular buildings, designed to meet the industrial space and remote housing needs for any industry. We manufacture and service single-unit structures for wellsites and multi-unit large camps and complexes.

Job Description

  • Use word processing, spreadsheet, database or presentation software to prepare invoices, reports, memos, letters, financial statements and other documents
  • Answer telephones, greet visitors, meet with clients, and handle business and administrative details
  • Prepare meeting agendas, attend meetings, and record and transcribe minutes
  • Open, sort and distribute correspondence (including faxes and electronic mail) and respond to routine inquiries
  • Draft correspondence and reports
  • Schedule appointments and meetings using electronic calendar systems
  • Develop or maintain a records management system (including classifying and coding electronic and hardcopy files)
  • Operate office equipment such as fax machines, photocopiers, voice mail messaging systems and computer scanning equipment
  • Record, compile, transcribe and distribute minutes of meetings
  • Edit or format documents for supervisors
  • Use specialized software to create forms
  • Manage projects

Qualifications

  • A strong commitment to safety and a safety leader
  • Ability to multi-task, pay close attention to details with strong organization skills to  effectively manage time to meet required deadlines
  • Strong interpersonal skills, flexibility, adaptability, and customer service orientation as well as good communication abilities required to work with internal and external customers on different levels
  • Results-orientated with ability to work as a team member as well as independently
  • Strong verbal, written, presentation and negotiation communication skills.
  • Proficiency in using Microsoft Office and email applications
  • Position requires strong English communication skills, including written, spoken and comprehension
  • Must be legally entitled to work in Canada

Additional Information

Year round full time employment. Must have vehicle to commute to Nisku.  Application process requires pre-employment drug, alcohol and physical testing.