Department: Student Services

FLSA Status: Non-exempt

Position Summary:

Under the supervision of the Administrative Head, the Administrative assistant assists the students, faculty, and the Student Services in day-to-day operations.

Responsibilities:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed, but not limited to:

• Collect and process grades from faculty
• Update all cumulative grades for students into system and check accuracy
• Groups evening students for clinical rotation
• Assists students in preparation of exit exams and interviews
• Maintains records for grades and attendance of current students
• Maintains accurate records of students per class/cohort
• Updates and maintains mailing list
• Prepares class handouts for evening programs
• Prepares tests/exams as requested
• Prepares instructor materials as requested
• Edits and updates class syllabus. Checking on a regular basis for accuracy
• Maintains student records on database, creates and provides reports
• Filing of student information including enrollment agreement, grades, transcripts, etc
• Type and word process documents as needed
• Assists the Admissions Advisor in preparation of the Orientation for the incoming students
• Working with Admissions Advisor to maintain proper documentation of student files
• Responsible for the processing of student identification cards and maintaining files for IDs
• Responsible for sizing the evening students for uniforms
• Mail graduation information to students
• Assist in graduation ceremony as needed
• Assist in ordering and preparing diplomas for graduation
• Answer incoming calls for the department
• Performs other miscellaneous job-related duties and responsibilities assigned by the Administrator
• Proactive member of the administrative staff that will help maintain the cleanliness and orderliness of the campus including gathering and emptying trash, set-up and arranging chairs, takes and removes decorations as needed

Knowledge, Skills, and Abilities Required:

• Strong interpersonal and communication skills
• Ability to communicate effectively and articulate ideas verbally and through writing.
• Ability to foster a cooperative work environment
• Ability to meet deadlines and conform to organizational policies.
• Knowledge of general office machines and telephone systems
• Knowledge in information technology and computer networking.
• Organized, committed, and dependable
• Knowledge of administrative and clerical procedures
• High degree of discretion dealing with confidential information

Minimum Position Requirements:

• Proficient in with Microsoft Office Software (Word, Access, Excel, PowerPoint)
• Must be able to work on a flexible time schedule
• Experience creating and maintaining an Access database system
• Experience in preparing bulk mail
• Typing skills with at least 50 WPM
• Minimum two years clerical or administrative experience
• Associate’s Degree preferred but not required and/or an acceptable equivalent combination of education and experience

Submit your resume and references to: [email protected]