Programs Assistant (Full-time, Temp-to-Hire)
- Bethesda, MD, USA
The Bainum Family Foundation is a dynamic and growing independent foundation currently located in downtown Bethesda, Maryland, a few blocks from the metro. Privately funded, the Foundation operates and supports educational programs and projects assisting underserved children and youth. Among the largest foundations in the Washington DC Metro Area, the Bainum Family Foundation offers competitive employee compensation and benefits programs and encourages employee learning through a generous professional development program. We believe in the benefits of education and invest accordingly, both in our partners and in our employees. We are an ideal workplace for talented professionals seeking to grow professionally and contribute to meaningful changes in the DC metro area.
Job Title: Programs Assistant (Full-time, Temp-to-Hire)
FLSA Status: Non-Exempt
Supervisory Responsibilities: None
Reporting to Title: Senior Director of Programs
* This position is a 90-day temporary position with potential to transition to full-time. *
SUMMARY: The Programs Assistant provides programmatic, logistical and administrative support to all of the Foundation’s program areas — Early Learning, Family Philanthropy, Food Security, School Mental Health, and our Seventh-Day Adventist Initiative — and the Senior Director of Programs, carrying out a wide variety of duties in support of the Foundation’s strategic and programmatic initiatives. This professional will work collaboratively with the Senior Director of Programs and leaders in each program area to identify and manage work assignments and deadlines. The position will require the professional to develop a strong knowledge of the Bainum Family Foundation’s administrative policies and practices as well as a working knowledge of and interest in philanthropic operations/administration. The ideal candidate will have exceptional attention to detail, demonstrate strong organizational and problem-solving skills, be customer-service oriented and enjoy supporting the overall Foundation’s mission and vision.
The Foundation structures our work through a portfolio of interconnected initiatives. All staff play a role in connecting and synthesizing knowledge across teams to further the Foundations’ mission and vision. Therefore, this person may be assigned to any of the Foundation’s initiatives based on initiative cycles and evolving organizational needs.
The Foundation values and is committed to a diverse workforce and an equitable, inclusive culture. We believe that viewing every aspect of our work through a diversity, equity and inclusion lens allows us to holistically support our staff and have a greater impact on the communities we serve. The Foundation therefore strongly encourages and seeks applications from all qualified individuals whose racial, socioeconomic, ability status and other individual dimensions that allow them to bring unique and diverse perspectives to their work.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide calendar management support to Senior Director of Programs, program leaders and program staff as needed
- Compose routine and more complex correspondence such as reports, research summaries and memorandums
- Take meeting minutes as requested, summarize and synthesize meeting notes and disseminate them to appropriate parties
- Manage receipts and invoices for expenses and vendor projects/services; collecting supporting documentation where needed (e.g., W-9s)
- Complete credit card reconciliation reports and coding of invoices for all initiatives
- Prepare and manage travel plans for Senior Director of Programs, program leaders and program staff
- Maintain an effective electronic-filing system via the Foundation’s Intranet (SharePoint)
- Support data entry, data integrity and data management in designated database(s)
- Contribute to research activities including assisting with data collection, conducting literature reviews, creating fact sheets and presentations
- Provide other routine administrative support such as filing, reception coverage, supplies/materials orders and other financial reports (e.g., expense reports and check requests)
- Perform other duties and projects as required
FUNCTIONAL/TECHNICAL REQUIREMENTS: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
- Bachelor’s degree or equivalent experience strongly preferred
- At least one year of work or internship experience (or a combination of both) required
- Experience working in a nonprofit is highly desirable
- Ability to adapt to and support diverse working styles for leaders and colleagues at all levels — and to collaborate openly and effectively with individuals across the organization
- Ability to effectively prioritize and manage multiple tasks/projects simultaneously in a fast-paced environment
- Excellent attention to detail and strong organizational skills
- Ability to adapt to changes in the work environment, manage competing demands and deal with frequent change, delays or unexpected events
- Possesses strong skills for writing, editing, presenting and delivering communication messages
- Ability to create effective tracking and management systems, follow up on open issues and carry and successfully complete a variety of tasks
- Demonstrated proficiency in Microsoft Outlook, Word, Excel, PowerPoint and web-based research of new/unfamiliar topics (experience working with databases preferred)
- Ability to read, write and speak the English language at a level of proficiency/fluency needed for a professional environment, perform mathematical calculations required for the position and learn to interpret and comprehend company policies and procedures
- Ability to convey necessary information accurately, listen effectively and ask questions when clarification is needed
- Ability to effectively cope with change and work independently
- Proficient collaborative, interpersonal, written and verbal communication skills
- Ability to complete projects accurately and within deadlines
All your information will be kept confidential according to EEO guidelines.