For more than five decades, the Bainum Family Foundation has invested in the well-being of children and families, evolving our strategy over the years to reflect new thinking and learning and changing community needs. We know that systemic racism in the United States leads to inequitable child outcomes, in part by interfering with the ability of communities and caregivers (such as parents, grandparents, guardians and early childhood educators) to create the conditions and environment needed for children to thrive. Because of this, we are striving to build an equitable society that supports all children and families, particularly those who have been systematically excluded from power, resources and opportunity because of poverty and racism.  

The Grants Manager, Family Philanthropy is responsible for the efficient and effective implementation of the Foundation’s policies and procedures related to grants and contracts management. S/he will primarily support the Family Philanthropy Initiative to facilitate grantmaking and contracting processes that align with the Foundation’s family giving strategy. They will collaborate with key internal stakeholders, including the Grants Management team, to strategically develop and maintain comprehensive grants/contract policies and practices. In addition, the Grants Manager may support Foundation-wide projects and initiatives related to process improvement, technology, procedures, and/or grant data. 

The Foundation structures our work through a portfolio of interconnected initiatives. All staff play a role in connecting and synthesizing knowledge across teams to further the Foundations’ Mission and Vision. Therefore, this person may be assigned to any of the Foundation’s initiatives based on initiative cycles and evolving organizational needs. 

Diversity, equity and inclusion (DEI) is who we are and what we do. It is not separate but at the heart of our work. We are committed to driving change that centers communities and results in equitable societies, starting with a commitment to equity and inclusion for our staff. Specifically, we have committed to center racial equity and become an antiracist organization. Our team is expected to demonstrate and uphold our core values as well as our commitment to DEI in every facet of their work. 

As part of this commitment, we expect all staff to gather, care for, use and openly share knowledge in ways that advance equity, support shared learning, and amplify community expertise. 

The Foundation strongly encourages and seeks applications from all qualified individuals whose racial, socioeconomic, ability status, and other individual dimensions allow them to bring unique and diverse perspectives. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Serve as the primary grants and contracts manager for the Family Philanthropy Initiative’s portfolio, which presently includes generational giving, Family Fund, G3 Fund, Global Education Fund, board-directed, donor advised, and staff matching gifts.  

• Regularly participate in Family Philanthropy team meetings to stay abreast of the portfolio’s strategic plans and other relevant context necessary to support the development and management of related grants and contracts. 

• Regularly participate in Grants Management team meetings to stay abreast of Foundation policies and practices, system enhancements, and serve as a representative of the Family Philanthropy team.  

• Support the full lifecycle of the Family Philanthropy Initiative’s portfolio of grants and contracts, from application through all diligence and compliance processes, to grant/contract payment, reporting and closeout.  

• Communicate with family, board and staff as needed for effective and efficient management of grants.  

• Review supporting documentation, ensuring that grants and contracts move expeditiously through the review and approval process with a particular focus on timeliness, data quality, and consistency of processing.  

• Ensure completeness and accuracy of all grant and contract records processed, including updating organization contact information, coding, and payment and reporting schedules with excellent attention to detail. 

• Review grants/contracts to confirm compliance with IRS regulations and Foundation requirements. Refer special cases to the Director of Grants Management or legal counsel as needed and work toward resolution. 

• Partner with program staff and new and existing partners on resolving potential issues and challenges that may be presented by a particular grant, contract or partner circumstance.  

• Prepare, send and monitor grant and contract agreements. 

• Oversee efficient coordination of grant and contract payments to ensure timeliness and accuracy, including monthly invoice processing.  

• Monitor active grants/contracts for key issues such as overdue reporting requirements, and work with program staff to address and resolve open issues.  

• Process extensions and amendments. 

• Partner with the Director, Family Philanthropy and Events and the Grants Management team on designing optimal processes and standards and implementing quality support systems and workflows. Collaborate with Finance, Program, Information Technology and other functions as needed.  

• Support the adoption and usage of grants and contracts management systems by internal staff. 

• Develop reports, dashboards and other reporting tools to support the Family Philanthropy team’s knowledge sharing, monitoring, and planning needs, as well as collaborate with Finance, Grants Management and Organizational Learning and Effectiveness to support other learning and operational needs.  

• Support in audit preparation as needed. 

• Provide ongoing guidance and training to Foundation staff on effective grantmaking/contracting practices, compliance, and processes.  

• Promote a culture of continuous improvement that values learning and a commitment to quality. 

• Stay informed of trends, best practices, and activities in the philanthropic sector and among peer funders and translate them back to the organization as appropriate. 

• Perform other assignments from the Director, Family Philanthropy and Events as needed. 

FUNCTIONAL/TECHNICAL REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered. 

• Minimum of five years of professional experience in nonprofit or philanthropy sector, including three years of grants management experience; familiarity with exempt-organization rules and regulations a plus.  

• Bachelor’s degree preferred; will consider experience in lieu of a degree. 

• Experience working with grants and contracts management systems; familiarity with Fluxx a plus. 

• Well-developed collaborative, interpersonal, written and verbal communication skills. Ability to convey necessary information accurately, listen effectively, and ask questions when clarification is needed. 

• Strong interpersonal and diplomacy skills and the ability to interact effectively with individuals at all levels of the organization as well as family and Board members. Maintains discretion when communicating with high profile individuals.  

• Demonstrated ability to take initiative, exercise judgement, prioritize, manage multiple complex projects/assignments, and set/meet deadlines with an orientation toward results. 

• Demonstrated thoroughness and attention to detail when accomplishing tasks. 

• Ability to translate technical and policy information into clear and concise content. 

• Readily learn and adopt new technologies that are critical to evolving organization needs; is open to building new technical skills, knowledge or capabilities that can benefit the organization and/or personal performance. 

All your information will be kept confidential according to EEO guidelines.