Manager, ACE Academy
ABOUT THE BAINUM FAMILY FOUNDATION
For more than five decades, the Bainum Family Foundation has invested in the well-being of children and families, evolving our strategy over the years to reflect new thinking, and learning and changing community needs. We know that systemic racism in the United States leads to inequitable child outcomes, in part by interfering with the ability of communities and caregivers (such as parents, grandparents, guardians, and early childhood educators) to create the conditions and environment needed for children to thrive. Because of this, we are striving to build an equitable society that supports all children and families, particularly those who have been systematically excluded from power, resources and opportunity because of poverty and racism.
As a part of the foundation’s legacy work, we support the Seventh-day Adventist (SDA) school system by operating Advancing Christian Education (ACE) Academy to assist with the development of a strong pipeline of qualified educational leaders for the SDA schools. ACE Academy collaborates with various levels of the SDA school system to co-create talent management and leadership development strategies and capacity building opportunities. The foundation is currently working to transition ACE Academy from a foundation-operated program into the SDA community where it can be community-driven, with the foundation serving as one of many partners actively invested in strengthening the leadership pipeline.
Job Title: Manager, ACE Academy
Internal Job Level: Manager
FLSA Status: Exempt
Supervisory Responsibilities: None
Reporting to Title: Director, ACE Academy
Work Location: Remote; occasional overnight travel required
Position Term: ** This is an 18 – 24-month term position **
Salary Range: $70,000 - $80,000
The Manager, ACE Academy manages the full scope of ACE Academy’s daily operations including administrative and financial responsibilities, operational improvement, and communications. They will also independently manage a portfolio of fixed and rotating projects that have been identified as key tactics for achieving the department’s strategic goals, which range from long-term programming to short-term events.
The ideal candidate is an independent thinker as well as a curious listener with high standards for quality and accuracy. They will primarily rely on their strong organization, communication, and logistics skills to execute a wide array of projects and responsibilities that require complex coordination of internal and external stakeholders and processes. They must be able to work successfully both independently and collaboratively with staff across programmatic and operational functions as well as external partners. Due to the evolving nature of ACE Academy, it is critical that the Manager remains flexible and is a nimble learner.
The Foundation structures our work through a portfolio of interconnected initiatives. All staff play a role in connecting and synthesizing knowledge across teams to further the Foundations’ Mission and Vision.
Diversity, equity and inclusion (DEI) is who we are and what we do. It is not separate but at the heart of our work. We are committed to driving change that centers communities and results in equitable societies, starting with a commitment to equity and inclusion for our staff. Specifically, we have committed to center racial equity and become an antiracist organization. Our team is expected to demonstrate and uphold our core values as well as our commitment to DEI in every facet of their work.
As part of this commitment, we expect all staff to gather, care for, use and openly share knowledge in ways that advance equity, support shared learning, and amplify community expertise.
The Foundation strongly encourages and seeks applications from all qualified individuals whose racial, socioeconomic, ability status, and other individual dimensions allow them to bring unique and diverse perspectives.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Serve as the program’s primary point of contact to communicate with external stakeholders and handle general inquiries.
Implement the communication’s strategy including maintaining program websites, managing social media accounts and content, and drafting and distributing “public facing” communications; consult and collaborate with Communications as needed.
Manage the onboarding and orientation process for new program participants.
Manage the organization and accessibility of all program-related information, training materials and resources; ensure adherence to the foundation’s resource storage and sharing policies.
Perform regular maintenance of existing technologies and research new resources that support program delivery and participant engagement (e.g., video recording, note-taking).
Manage the implementation of any IT solutions including ensuring all program participants have received training and understand how to use various program technologies.
Complete routine financial tasks such as invoice processing, financial reconciliation, expense reporting and budget tracking; contribute to the development of the budget.
Act as the primary liaison with IT to ensure all technology needs are met.
Collaborate with Operations team to ensure all technology needs are met.
Collaborate with ACE Academy Director and Senior Manager to implement the programmatic evaluation strategy, including assisting with gathering program data and creating reports.
Contribute to the development of the communications and public relations strategy.
Support the development of new programming (e.g., conducting research, drafting program plans and agendas).
Attend and represent ACE Academy in external meetings and forums, when requested.
Keep abreast of industry trends and solutions issues/news in relevant areas; share knowledge to inform team’s strategy and operations.
Other duties, as assigned.
Manage and execute a portfolio of fixed and rotating projects designed to fulfill programmatic needs (e.g., Executive Coaching Program, NAD Education Convention, NAD One Day training, focus groups, 360 survey administration).
Coordinate internal and external project teams ensure timeliness and quality of all project deliverables.
Lead the planning and execution of internal and external meetings (virtual and in-person), including scheduling, drafting and sending out communications, participant tracking, material distribution, coordinating vendors and contractors, etc.
Create, review, and edit training materials and resources (e.g., session agendas/summaries, coaching tools, video footage) to be shared with participants.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
Education & Professional Background
Bachelor’s degree or equivalent work experience will be considered
Minimum 3 years of work experience in relevant role
Technical Skills: Required
Excellent project management and organizational skills, with a strong attention to detail and the ability to meet deadlines and independently move projects from creation to completion with limited guidance
Strong event planning experience and skills (virtual and in-person)
Exceptional communication skills
Strong knowledge of the Microsoft Office Suite
Familiarity with social sector (nonprofit and/or philanthropy) preferred
Ability to work efficiently and effectively in a virtual or hybrid environment
Proficient in the use of Microsoft Office Suite, Microsoft Teams and other virtual collaboration tools
The physical demands described below are representative of the requirements by an employee for successful perform of the essential functions of this job. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. The employee is occasionally required to stand and walk. The employee may be required to lift and/or move up to 25 pounds.
This position will be remote. Remote work requires logging onto your computer during work hours, responding to emails and participating in video calls and meetings throughout the day; therefore, access to high-speed, reliable internet is crucial. The foundation provides all required equipment and supplies to undertake the tasks of the job (laptop, monitors and other accessories), which are shipped to the employee’s home.
This position is responsible for attending and representing the ACE Academy in external meetings and forums, as well as leading the planning and execution of internal and external meetings, both virtual and in-person; therefore occasional travel – some overnight – is required.