Introduction

Are you a flexible, well-organized team player? Do you have experience in financial administrative support? We are looking for a motivated person with good software package skills and attention to detail to join our Business Analysis Section.

The Section ensures the short term and long term financial resource planning of the Organization, prepares Financial Documents for the Organisation Governing Bodies, ensures internal budget allocations and controlling, and provides support to Management for decisions.

Functions

As a Financial administrative assistant, you will: 

• Maintain financial master data in the financial IT tools (FIN-MDM, Qualiac).
• Maintain expenses plan and budgets in the planning IT tools (APT, Qualiac).
• Ensure periodical reconciliation of budget figures between different tools (APT, Excel).
• Follow-up the Section mailbox and selected administrative processes.
• Support the team in preparation of official documents for the Council: rearranging, formatting and proof-reading of text (alternately with another RPC-BA team member).
• Prepare the annual document preparation calendar and support organisation of meetings with departmental planning officers (up to 5 events per year).
• Prepare standard statistical data for internal and external annual reporting.
• Support the team with ad-hoc analyses, data preparation, budget transfers and administrative tasks.

Higher administrative diploma or equivalent relevant experience in the field of finance and/or administration or a related field. Those with Master's level or above will not be considered for this position. 

Experience:

• Demonstrated experience in providing administrative support in a multicultural environment.
• Experience with MS Office tools in general; mastering advanced Excel features would be a plus.
• Experience in using financial and administrative software packages would be an advantage, especially CERN internal tools (CET, APT, HRT, etc.).

Technical competencies:

• Use of office software packages: specifically MS office, advanced Excel would be an advantage.
• Financial reporting and analysis.
• Customer service.

Behavioural competencies:

• Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind. Delivering prompt and efficient service taking into account customer needs. Being rigorous and producing quality results at first attempt.
• Demonstrating accountability: working conscientiously and reliably; delivering on promises.
• Working in teams: working well in groups and readily fitting into a team; participating fully and taking an active role in team activities. Seeking to help other team members when own work is done; supporting others. Building and maintaining constructive and effective work relationships.
• Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements. Readily accepting new tasks or work/projects. Readily absorbing new techniques and working practices; proposing new or improved ways of working.
• Communicating effectively: expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point. Checking to ensure that the message has been well understood. Ensuring that information, procedures and decisions are appropriately documented.

Language skills:

• English spoken and written, with the ability to create reports, and make presentations.
• The ability to understand and speak French or an undertaking to acquire it.

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than midnight CEST 22nd June 2023.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: FAP-RPC-BA-2023-68-LD

Benchmark Job Title: Process/Services Assistant