Christian Living Communities (CLC) | Cappella Living Solutions (CLS) are dedicated to and known for shattering the stereotypes of aging services.  Our team is revolutionizing senior living communities by breaking down barriers and embracing the wisdom, experience and vitality of our elders!  In other words, we are working to create citizenship for all those who work and live in our Communities.   

We welcome people of all beliefs, or non-beliefs, and we welcome and encourage people from all faiths and backgrounds to apply to our positions.  At CLC - Cappella, we believe that a diverse workforce with a wealth of experiences and talents helps our entire organization through fresh ideas and perspectives, opportunities for innovation, and better practices.  We believe that by honoring and celebrating our diversity, we create unity. 

In some cases, the information in a job description may have skills that you are not sure are in line with your previous experience.  If your experience is close to what you see listed here, and if you have valid licensure/certification (if required), please still consider applying with us.  We have found that diversity of experience and skills, combined with a passion for working with older adults makes for an excellent team member.  We are serious about providing equal pay for equal work, and post and hire within defined hiring salary ranges so you know what to expect! 

We are also excited to have received the “Worlds Best Workplace” designation for 2024 – 2025 which came through our own Employee’s positive feedback about our workplace!    

$30.20 to $36.35

Position Summary

Medical Records Coordinator (HIM) – Long-Term Care (On-Site)

Bring your expertise to a place that values quality, compassion, and regulatory excellence. As our Health Information Specialist, you'll be a key member of the leadership team, guiding the flow and integrity of resident health records in a supportive, skilled nursing environment.

This is an opportunity to make a meaningful impact—ensuring accurate documentation that supports resident care, survey readiness, and interdisciplinary coordination.

What You’ll Do

• Oversee and maintain resident-centered medical records from admission to discharge

• Prepare and audit documentation for new admissions and clinical transitions

• Monitor and ensure timely physician certifications and recertifications for skilled stays

• Safeguard protected health information and manage secure access to medical records

• Conduct regular audits and ensure compliance with CMS and state LTC regulations

• Train staff on documentation practices, privacy standards, and evolving LTC policies

• Collaborate daily with nursing, MDS, therapy, and administrative teams to ensure accuracy and completeness

• Manage retention, storage, and destruction of health records per LTC guidelines

• Utilize electronic health record systems common to long-term care (e.g., PointClickCare)

• Support survey readiness and quality improvement initiatives across the community

What You Bring

• Experience working with clinical records in a long-term care, skilled nursing, or rehab environment

• In-depth knowledge of CMS regulations, survey preparation, and interdisciplinary documentation standards

• Strong working knowledge of HIPAA and LTC-specific privacy protocols

• Proficiency with EHR platforms like PointClickCare, MatrixCare, or similar

• RHIT, RHIA, or equivalent experience preferred

• A passion for resident-focused care and attention to detail that supports compliance and quality outcomes

Why Join Us?

You'll be part of a mission-driven team where documentation isn’t just paperwork — it’s part of how we provide great care. If you're ready to support residents, staff, and survey success through accurate and compliant records, we’d love to connect with you.

Basic Qualifications & Experience

• Certification as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) preferred

• Minimum of 1 year of experience in long-term care health information management or equivalent setting

• Strong understanding of Medicare, Medicaid, and HIPAA regulations related to resident records (preferred)

• Proficient in Microsoft Office (Word, Excel, Outlook), with experience in electronic health record (EHR) systems — knowledge of PointClickCare is a plus

• Ability to read, write, and communicate effectively in English

• Excellent customer service and interpersonal skills — works well with residents, families, and interdisciplinary team members

• Detail-oriented, organized, and able to manage time and priorities in a fast-paced environment

Working Conditions / Physical Requirements

• Requires moderate physical activity, including handling items up to 50 lbs occasionally and 20 lbs frequently

• Must be able to sit, stand, bend, and move intermittently throughout the workday

• Regularly interacts with residents, families, visitors, and staff

• Must be able to remain focused during frequent interruptions and shifting priorities

If you are considering a position at Christian Living Communities | Cappella Living Solutions, we have a wide range of benefits to consider!  These may vary based on the status of the role (PT, FT, or PRN).  

•    Health Coverage

•    Health Savings Accounts 

•    Retirement (with match)

•    Dental, Vision, Disability & Life Insurance

•    Paid Time Off plan

We envision a warm and welcoming environment for all residents, team members, family members, and members of our communities – a place of belonging.  Please let us know if you require accommodation during the interview process.

Please Note:
All applicants are encouraged to carefully review the listed hiring salary range before applying, as we are unable to offer compensation outside of the posted range.

Application Deadline:
This position will remain open until July 14, 2025; however, the posting may close earlier depending on the volume of applications received.

All your information will be kept confidential according to EEO guidelines.