logo

Accounts Payable Director

New York, NY

Job Description

The Manager, Accounts Payable is responsible for the timely and accurate payment of all vendor invoices and the related internal/external reporting. Responsibilities also include:

  • Managing the accounts payable staff on daily activities      such as policies, systems, procedures, training and career planning.
  • Creating and implementing changes to work assignments,      methods or procedures to meet operational needs and improve accuracy,      timeliness and efficiencies of the accounts payable process.
  • Organization, delegation and upward/downward      communication are critical to the success of this area.

Responsibilities and Duties:

  • Coordinate and manage daily activities of a staff of 5
  • Manage the function using metrics and key reports to      ensure overall operation is producing the required output
  • Manage and review of invoice entry process to ensure      proper coding, invoice approval and timeliness. Research and identify      corrective actions for problem invoices, including process changes, if      necessary,
  • Manage and review the setup of new suppliers including      payment terms and banking information
  • Review Accounts Payable aging reports and payment      requests from suppliers & employees to ensure timely approval of      invoices and payments
  • Identify procedure-enhancing processes to ensure timely      payment of invoices and discount-taking opportunities.
  • Maintain and update all Accounts Payable policies and      procedures.
    • Work closely with other internal departments clearing issues including; General Accounting, Purchasing and Finance team members relating to crossover invoices (i.e. coding issues, closed accounts, etc.);
    • Ensure the timely Month End closing of Accounts       Payable
    • Own and ensure that the Sarbanes-Oxley narrative is       current and that the controls are operating effectively. Point person for       Sarbanes-Oxley testing by Internal and External Audit.
    • Work with internal and external auditors for any       required testing. Point Person for year-end audit of Accounts Payable by       External Auditors;
    • Supervise the issuing of 1099 reports to independent       contractors, freelancers and board of directors at year end as well as       the completion of the 1096 transmittal to the IRS;
    • Implement and test Oracle software upgrades and       modifications.
    • Manage the escheatment filing and payment follow-up       processes

 

Qualifications

Minimum Requirements:

  • Bachelor’s degree required. Accounting or Business      Management degree preferred.
  • Minimum 7 years of hands on Accounts Payable      experience.
  • Minimum 2 years managing a multi person A/P department.    
  • Must have large ERP AP system experience (Oracle,      Peoplesoft, SAP, Lawson, etc)
  • Must have 1099 and 1096 filing experience
  • Must have strong verbal and written communication      skills and the ability to effectively deal with all levels of personnel.
  • Must be able to organize the work flow and evaluate the      effectiveness of the staff.
  • Must have a high acumen to detail, be results oriented      and have a sense of urgency to meet deadlines.
  • Must be able to identify efficiencies and implement      process and system improvements.
  • Must have customer service oriented interpersonal      skills to deal effectively with both external and internal customers/vendors
  • Must have developed metrics and reports to manage the      function
  • Solid working knowledge of the Microsoft Office suite      with especially strong skills in Excel (examples, pivot tables, VLookup,      other Formulas and Functions)
  • Oracle and invoice scanning software experience is a      plus.
  • Experience processing invoices and payments in multiple      currencies a plus