Executive Assistant

  • Makati, Metro Manila, Philippines
  • Full-time
  • Location: Manila

Company Description

Colliers International Group Inc. (NASDAQ: CIGI; TSX: CIG) is a global leader in commercial real estate services with more than 16,300 professionals operating from 502 offices in 67 countries. With an enterprising culture and significant insider ownership, Colliers professionals provide a full range of services to real estate occupiers, owners and investors worldwide. Services include brokerage, global corporate solutions, investment sales and capital markets, project management and workplace solutions, property and asset management, consulting, valuation and appraisal services, and customized research and thought leadership.

Formerly known as Colliers Jardine Philippines, the local office was established in November 1994. Prior to this, the company had been active in the Philippines on a project specific basis. Within its Manila office, Colliers International Philippines now has a staff of over 500 dedicated individuals

Job Description

The Executive Assistant will be responsible for providing assistance and support to the Capital Markets and Investment Services division of the company. We are looking for a candidate who is willing to develop and learn competencies and skills while achieving both company and personal goal.

Responsibilities:

  • Prepare and organize monthly invoices, deal tracking and pipeline report of the division;
  • Prepare and send out files, documents, and invoices to clients as needed;
  • Prepare and send out invitations / reserve meeting rooms for divisional meetings, business planning sessions, and take down notes and minutes;
  • Assist in the booking of flights, accommodations, car reservations and all other items needed during site inspection of the operators and their teams;
  • Handles incoming calls and documents, and ensure these are directed to the parties concerned;
  • Handles incoming website inquiries and initial information gathering;
  • Manage all incoming and outgoing referrals;
  • Request for office supplies and handle cheque requisitions for suppliers and subcontractors, if any
  • Follow-up account-receivables with Clients and prepare the monthly AR report for submission to Finance, and schedule cheque collection / facilitate online bank transfers of Clients
  • Monitor and follow up people’s liquidations and reimbursements
  • Responsible for gathering information and maintenance of database for listings and local research publications for internal use
  • Respond to client inquiries on available properties for sale or lease
  • Other admin-related matters deemed necessary by the division head
     

Qualifications

  • College Graduate, preferably a business degree;
  • Flexible, hardworking and with high initiative;
  • Minimum 2 years experience in administrative tasks, customer service and or research;
  • Efficient in verbal and written communication skills;
  • Proficient in computer applications (MS Excel, PowerPoint, Word);
  • With high attention to details;
  • Flexible and team player;
  • Can work with minimal supervision;
  • Willing to work in Makati;
  • Can start As Soon As Possible