Our client is a key player in the Nigerian oil and energy sector. They now have a requirement for a Purchasing
Administrator.

Summary & Main Purpose of Role

• Primary role to ensure optimum efficiency in the expediting of purchase orders
• Secondary role to assist SCM management and Buyers in the administration of the SCM Department.

Process and System Management

• Knowledge of purchasing processes and order systems
• Responsibility for the updating of computerised reports regarding delivery dates and delivery performance.
• Experience of ERP Systems (PB2000)

Qualities:

• Confident
• Influence and persuasion
• Prioritisation
• Timely
• Career orientated

Team 

• Work as part of the purchasing team
• Provide feedback and offer ideas and suggestions for improving team performance

Communication

• Produce reports and written correspondence as required
• Ensure feedback loop to line manager outlining general activities of role and ‘how we are doing’
• Prepares and participates in progress meetings and follows up actions accordingly.

Manage Supplier Relationship

• Create and manage key supplier relationships in order to influence the progress of purchase orders.

Key Performance Indicators

• Achieving deliveries on time
• To be proactive 
• Chase requirements in line with the business needs

Key Tasks & Accountabilities

*To prepare and report on delivery status of all purchase orders and to attend and participate in progress meetings.

*To expedite purchase orders with supply base by telephone and e-mail.

*To attend supplier visits. To liaise with stores with regard to deliveries.

*Provide metrics on Cost, Quality and Delivery and other departmental measures.

*This role will interface with all teams within the business and external suppliers

• A minimum of OND
• At least 2 years experience in purchasing and expiditing
• Microsoft - Excel (intermediate) & Word
• Computer literate
• Excellent written and communication skills