Administrative Assistant / Reception

  • Grande Prairie, Canada
  • Full-time

Company Description

Cool Line, a division of Independent Electric & Controls Ltd. (IEC), is an established progressive company that provides a wide variety of services to the oil and gas, construction  and commercial refrigeration industries.


Our Specialists offer Superb Quality, Great Teamwork and a Fun and Safe Work Environment.

Come and Grow with Us!


We offer competitive wages, benefits, RRSP plan and an excellent opportunity for advancement.


Visit our website at




Job Description

Core Competencies         

  • Time Management
  • Problem Solving
  • Accountability and Dependability
  • Research and Analysis
  • Operating Equipment
  • Ethics and Integrity
  • Planning and Organizing
  • Mathematical Reasoning
  • Communication
  • Efficiency in a fast-paced environment
  • Team Work

Duties and Responsibilities

  • The Administrative assistant responds provides support by answering phones, relaying messages and referrals to team members.
  • Responsible for setup of customers in company systems.
  • Completes credit applications with customers.
  • Provides support by faxing, copying, scanning and emailing documentation.
  • Responsible for courier deliveries.
  • Responsible for coordination of meetings for Manager meetings.
  • Completion of all instrument and shop field tickets.
  • Assist with safety for Drayton Valley Branch. 
  • Assist with payroll (Adding up all field timesheets, making sure all tickets are entered).
  • Submit online invoices.
  • Calibration Reports.
  • QMA (Quality Management System).
  • Booking Hotels for any out of town employees.
  • IEC Store Sales – Entering all new stock, transactions and inventory.
  • Other duties shall be assigned as required.


  • Graduate of recognized Administrative Assistant program.
  • Experience in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Projects).
  • Experience with SDG accounting software.
    • Keen attention to details.
  • Resourceful and flexible.
  • Proven organizational and time management skills.

Additional Information

If interested in applying please provide the following,

  • Updated Resume c/w references (please submit in “Word” format)