Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois, St. Louis, Missouri, Green Bay, Wisconsin, Milwaukee, Wisconsin, Indianapolis, Indiana and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Position Summary:

Compiles, manages, and executes attorney billing. The Billing Clerk may also perform a variety of other accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters.

Essential Job Functions:

• Compiles final bills daily.

• Performs daily deposits.

• Runs zero entries/billing preferences of new and existing cases daily or every other day.

• Reviews and edits pre-bills in response to attorney and secretary requests.

• Processes write-offs following Firm policy.

• Reviews and verify accuracy of billing and supporting documentation as required.

• Researches and responds to inquiries regarding billing issues and problems.

• Creates and prints final client billing.

• Creates and distributes monthly reports.

• Is familiar with and applies Firm billing guidelines.  

• Maintains updates on Firm billing guidelines (online and hard copy) weekly or as changes are made.

• Uploads Quovant invoices into the system monthly and as final bills come through.

• Saves compliance reports for approved invoices to cases.

• Sends invoices to a particular client adjustor – 3 invoices per day.

• Refunds checks for overpayment on invoices when needed.

• Runs paper bills through the postage meter machine each month.

• Ensures strict confidentiality at all times.

• Assists with special projects as needed.

• Other duties as assigned.

Education, Skills and Qualifications:

• High school diploma or GED (or equivalent) required; Associates or Bachelor’s degree in accounting preferred.

• 1-2 or more year’s hands-on billing experience, preferrably in a law firm.

• Time Matters billing software experience preferred.

• Demonstrated proficiency with MS Office.

• Ability to handle a high volume of bills per month.

• Ability to effectively interact and communicate with attorneys, secretaries, and clients.

• Ability to multi-task and prioritize.

• Ability to organize work flow and use time efficiently.

• Ability to show strong attention to detail.

• Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.

• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative

• Firm and Client Confidentiality required.

Full time benefits include medical, dental, vision, life insurance, 401K with company match, Flex Spending, Health Savings Account and Paid Time Off.

All your information will be kept confidential according to EEO guidelines.