Hypenica is an international media group that connects buyers and sellers, helping them to do business, educate and communicate with their respective markets efficiently and profitably.  We do this by offering a variety of synergistic and innovative database, research, exhibition, conference, publishing and online media brands for a number niche B2B and B2C sectors.

Reporting to the the Credit Control Manager main duties of the role include:

Job Purpose: To ensure sales ledger invoices are processed accurately and to stringent deadline, in addition to ensure weekly and daily sales revenue numbers are accurate and reported in a timely manner.

Responsibilities:

• Review and confirmation of sales contracts in billing system 

• Creating accounts for new customers

• Completion and submission of customer vendor documentation

• Procurement of customer purchase orders for inclusion on customer invoices.

• Producing and distributing customer invoices.

• Dealing with invoicing queries in an effective and timely manner.

• Custodian of all paperwork and documentation relating to the sales ledger function.

• Ensuring good relations and communications with all members of the team and responding politely and in a timely fashion to internal and external customers.

• Update and distribution of daily and weekly sales reports and booking patterns

• Monthly calculation and distribution of sales commission statements

• Monthly reconciliation of sales revenue between accounting and billing systems

• Update and distribution of monthly sales KPI reports

• Undertaking any other duties which may be requested by the Line Manager, for which training and/or an explanation has been provided and understood.

• Note this is a junior role and the salary on offer will commensurate as such

• Excellent data entry skills – fast and accurate.

• Good working knowledge of databases, and Microsoft packages.

• Exceptionally high standards and process driven with meticulous attention to detail.

• Highly organised and detail orientated, a ‘completer-finisher’. Able to prioritise, multitask and manage time effectively, contributing to multiple tasks at once

• A flexible team player with the ability to work proactively.

• Excellent communication skills (both oral, written and verbal).

• A self-starter with a positive, enthusiastic ‘can do’ attitude and a down to earth approachable manner.

In addition to a great working environment we offer some great value add benefits for team members including

Reward and recognition:

• Monthly Rock-star awards for achievement beyond the call of duty and for living our values

Living work / Life balance

• Duvet Days – in our industry you often tip the scales of your work/life balance, we offer a Duvet Day to help you recalibrate
• Birthday leave – celebrate your birthday and take the day off!
• Friday team socials

(Due to high application volumes, if you do not hear back from us within 14 days of applying please consider your application as unnsuccessful).

The role is based in Tokai, Cape Town.