Project Coordinator - Construction

  • Calgary, Canada
  • Full-time

Company Description

IBS Marketing & Management Inc provides effective outsourced business development, estimating and project management solutions to the oilfield service sector.

Job Description

Position Summary

The Project Coordinator position is an entry-level position likely suitable for a university undergraduate or a graduate of a technical diploma program with a focus in the construction field.  The position provides assistance to senior staff (Project Managers, Construction Managers & Operational Managers) through the coordination and collection of data relevant to; scheduling, quantity surveying, reporting and quality control functions. Duties are typically carried out in the field or directly on the project. However, while in a branch office the project coordinator will work under the direction of the estimating department and will assist in the preparation on new project estimates.


Support the project and Project Managers:

  • Assist in project estimates, change order estimates and project closeout reviews.

  • Assist in material procurement and expediting.

  • Liaise with owner, EPCM, consultant, subtrades and the public.

  • Assist with the preparation and maintenance of project schedule, manpower schedule ,and quantity schedule.

  • Assist with the preparation and tracking of payment requests, invoices and estimates.

  • Assist with the setup, issuance of documentation, pricing and change administration.

  • Collect and compile project progress data on a daily basis

    • Defines the subcontract scope of work, answers inquiries (RFI's), creates COR’s and monitors progress

    • Monitors and assists with the implementation of quality control program

    • Monitor and track equipment and resources inventory

    • Involved in the project closeout activities by coordinating documentation including deficiencies, warranties, maintenance and final payments




  • Analytical thinking

  • Attention to detail

  • Excellent written communication

  • Works will under pressure


  • Understanding of the Oil and Gas mechanical construction industry

  • Read & understand construction documents including contracts, drawings, specifications, subcontracts

  • Understanding of Estimating & Project Management theories, methodologies and industry practices

  • Familiar with CSA, ASME, CWB, and WCB standards and practices

  • Understanding of the corporate project management, operational and safety policies and procedures

Qualifications and Education

  • Post secondary degree in a construction related field, or graduate of technical diploma program, and / or

  • Combination of education and relevant experience


  • Entry level role to the Project Management / Operations Management career development path

  • Candidate must have demonstrated a desire to pursue a career on construction project management

  • Role typically provides 3 to 5 years of training in various phases of project administration, estimating and field administration.

Additional Information

Some travel may be required.