IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Summary:

We are seeking a proactive and detail-oriented Procurement Project Coordinator to provide essential administrative and operational support to the Procurement team. This role is key to ensuring the team is set up for success by managing day-to-day coordination tasks, maintaining organized records, and supporting effective communication across procurement functions. The successful candidate will thrive in a fast-paced environment, possess excellent organizational skills, and build strong working relationships with internal stakeholders and external suppliers. Shift availability is required based on business needs.

Key Responsibilities:

• Administrative Coordination: Support the Procurement team with calendar management, meeting scheduling, document preparation, and tracking of key action items to ensure seamless team operations.
• Data Entry & Record Maintenance: Accurately input and maintain procurement-related data across systems and databases, ensuring all information is up-to-date, compliant, and easily accessible.
• Reporting & Presentation Support: Prepare reports, presentations, and summaries for internal use and supplier meetings using Microsoft Excel and PowerPoint, ensuring information is clear and professional.
• Team & Project Support: Assist in coordinating project activities, helping the team stay on schedule and aligned across departments. Monitor project timelines and follow up on outstanding deliverables.
• Stakeholder & Supplier Coordination: Act as a point of contact to help organize and track communications with external suppliers and internal stakeholders. Facilitate information flow and support relationship management efforts.
• Meeting & Event Logistics: Organize team meetings, supplier business reviews, and project check-in-preparing agendas, taking notes, and ensuring timely follow-up.
• Continuous Improvement Assistance: Support process improvement initiatives by identifying administrative bottlenecks and contributing to the implementation of more efficient workflows.
• Support for Special Projects: Provide administrative assistance in the execution of strategic procurement initiatives and cross-functional projects as needed.

Must be able to work US Shift - 3 PM to Midnight 

Qualifications:

• 2+ years of experience in an administrative, coordination, or support role—experience in a procurement or supply chain environment is a plus.
• Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Strong organizational skills with attention to detail and the ability to prioritize multiple tasks.
• Excellent communication and interpersonal skills.
• Discretion and professionalism in handling confidential information.
• Flexible and adaptable to shifting priorities and time-sensitive tasks.

Benefits:

• Competitive Compensation: Attractive base salary with performance incentives.
• Wellbeing Package: Comprehensive benefits including health coverage, pension contributions, and generous leave policies.
• Growth Opportunities: Opportunities for professional development within a global and evolving procurement function.
• Inclusive Culture: Join a team that values collaboration, diversity, and continuous learning.
• Work-Life Balance: Flexible arrangements to support your wellbeing and productivity.

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.