Operations Assistant

  • Full-time

Company Description

Idean is a unique user centric design company. We provide customer-driven user interface design, holistic research, market analysis and innovation services. We love digitalization of business processes. Idean creates world-leading digital concepts, applications and platforms for web, mobile and integrated industry systems.

Job Description

We are currently seeking for Operations Assistant 
to join our team in Palo Alto, CA. 

We require you to be a true organizer who can support our management team in a highly fast-paced environment, with the main goal of keeping our operations in Palo Alto running smoothly. You are detailed oriented with strong judgment skills over day-to-day activities, with the ability to plan well ahead. 

The ideal candidate with +3 years of experience can:

  • Provide daily administrative support for management team
  • Perform document preparation & management activities for HR records, purchase orders, contracts etc
  • Coordinate compilation of weekly time & material reports and invoicing data
  • Manage multiple calendars: scheduling of internal and external meetings
  • Receive and respond directly as appropriate to incoming calls and e-mails
  • Coordinate travel arrangements, including flights, accommodations, and rental cars
  • Support recruitment process by scheduling interviews and corresponding to candidates
  • Assist in customer communications to ensure highest customer satisfaction
  • Help plan & coordinate workshops, events and meetings at Idean House

Qualifications

  • +3 years of administrative & executive support experience
  • True interest in user experience
  • Ability to process information in strict confidence, work well in a fast-paced team environment and to perform well under pressure
  • Detail oriented, highly organized, proactive, strong judgment skills
  • Ability to work independently with minimal supervision and guidance

 

You’re able to keep deadlines in a changing working environment. You work well under pressure. We offer you an opportunity to join our team creating the future of user experience: digital services & products that change the world. 

Additional Information

All your information will be kept confidential according to EEO guidelines. Candidates must be eligible to work in the US.