Executive Assistant - Advancement

  • Interlochen, MI
  • Full-time

Company Description

Interlochen Center for the Arts is the recipient of the National Medal of Arts and the only organization in the world that brings together: a 2,500-student summer camp program; a 500-student fine arts boarding high school; opportunities for hundreds of adults to engage in fulfilling artistic and creative programs; two 24-hour listener-supported public radio stations (classical music and news); more than 600 arts presentations annually by students, faculty and world-renowned guest artists; a global alumni base spanning eight decades, including leaders in arts and all other endeavors. For information, visit Interlochen online at www.interlochen.org.


Interlochen Center for the Arts includes:

Interlochen Arts Academy

Interlochen Arts Academy, a fine arts boarding high school, offers the highest quality artistic training combined with comprehensive college-preparatory academics. The Academy also offers post-graduate opportunities.

Interlochen Arts Camp

Young artists from around the world gather at Interlochen each summer to learn, create and perform alongside leading artists and instructors. Programs are offered to students in grades three through twelve.

Interlochen College of Creative Arts

Adult artists thrive on opportunities to learn and express themselves creatively. The College of Creative Arts offers programs in a variety of arts disciplines.

Interlochen Public Radio

Classical Music: 88.7 FM, Interlochen; 88.5 FM, Mackinaw City; 94.7 FM, Traverse City and 100.9 FM, East Jordan/Charlevoix

News Radio: 91.5 FM, Traverse City; 90.1 FM, Harbor Springs/Petoskey; 89.7 FM, Manistee/Ludington

Streaming online at ipr.interlochen.org.  Through two listener-supported broadcast services, Interlochen Public Radio (IPR) connects northwest Michigan with arts, news and culture on a global scale. IPR also gives significant focus to local and regional news, information and artists.

Interlochen Presents

Interlochen brings dozens of world-renowned artists to northwest Michigan, enhancing the region’s position on the global arts map. Interlochen presents more than 600 events each year by students, faculty and guest artists, making Interlochen one of the nation’s largest arts presenters.

Job Description

Interlochen Center for the Arts, one of America’s most prestigious institutions for arts education, performance and fine arts presentations, has an opening for an Academic and College Counseling Assistant.   We have two core educational programs: Interlochen Arts Camp, serving 2,700 students in grades 3-12, and Interlochen Arts Academy, the nation’s premiere fine arts boarding high school with an enrollment of 470-500.

Interlochen Center for the Arts (ICA) is currently seeking an Executive Assistant for the Office of Advancement.  ICA, a leading international arts nonprofit, is working to expand the scope of its efforts in donor development and engagement.  This position requires a highly organized professional who can serve multiple staff members and program needs with a high degree of competence and accuracy.  

Reporting to the Vice President of Advancement, the responsibilities of this full time position include:

  • Overall coordination of the administrative functions of the Advancement office

  • Calendar, travel arrangements, and travel support for 5 employees, including the Vice President for Advancement

  • Tracking department budgets, purchase orders, expense reports, office correspondence

  • Assistance with mailings, phone and email support

  • Prepare Estate Intention packets for staff to send to Planned Giving Prospects and track progress within Salesforce.

  • Assist Gift Officers and Grants Manager to maintain clean donation records for all Managed Prospects.


Candidate should possess the following:

  • Bachelor’s degree demonstrating academic achievement in fields related to the position.
  • Minimum of 3-5 years of experience in an office setting, ideally in an executive support role
  • Creative problem solving, organizational skills and high attention to detail and deadlines.
  • Strong aptitude with modern computer and mobile applications, including Salesforce, Gmail, Word and Excel.
  • Strong written, oral and technological communication skills
  • Adaptable personality that can work with a variety of constituents: staff, donors, alumni, parents
  • Able to prioritize multiple tasks amidst the competing needs of the operation
  • Familiarity with fundraising for non-profit organizations is preferred.
  • Sense of humor and ability to build key relationships that earn the trust of work colleagues.

Additional Information

Compensation and Benefits: 

A competivite salary and benefit package is being offered, commensurate with experience and qualifications.

Application Process:

Interested candidates should complete the online application by clicking the "I'm interested" green button. When the candidate reaches the additional documents section a cover letter/letter of interest and a current listing of references should be uploaded.  If you are unable to upload the additional documents at time of application you can email them to employment@interlochen.org, subject title: Executive Assistant-Advancement.  Materials will only be accepted electronically.


Review of materials will commence June 21, 2013 and will be ongoing until the position is filled. Materials submitted will be held in strictest confidence, and references will not be contacted without the permission of the applicant.