Executive Assistant

  • Toronto, ON, Canada
  • Contract

Company Description

MR. X is composed of a unique and gifted team of artists, filmmakers and programmers devoted to the art, craft and technology of visual storytelling. Our talented staff, committed to quality above all else, has achieved some of the most original and photo-realistic visual effects and animation seen on film to date. If you have the imagination, talent and drive, then MR. X is looking for you.

Job Description

Responsibilities will be (but are not limited to the following):

  • Communicate with high profile clients via phone, email and written correspondence
  • Maintain up-to-date and detailed client contact lists
  • Read incoming scripts, creating summaries and breakdowns of the VFX work
  • Provide administrative support for VFX bids and pitches
  • Maintain current show paperwork updating VFX shot databases & budgets based on latest information
  • Manage company inbox, including screening, routing and responding to a large volume of email ensuring all incoming emails are acknowledged swiftly
  • Gather materials for pitching new work and promoting current projects, working closely with editorial and Mr. X production teams
  • Research stock footage, movie reference, and other elements required for visual effects work
  • Public relations support, such as drafting press releases and other marketing correspondence as required
  • Work with Operations team to maintain social media platforms
  • Assist the Global Managing Director and senior leadership team with ad-hoc projects as required
  • Administrative tasks; accurately prepare and file expense reports, coordinate travel bookings, schedule meetings, manage calendars
  • Attend project meetings, take notes and provide updates and information as necessary
  • Interact and facilitate activities and meetings with various departments and clients

Additional Information

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All your information will be kept confidential according to EEO guidelines.

 

 

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