McCloskey Partners is working on behalf of our client.    Our client, located in Green Lane, PA, is adding a Vendor Coordinator to their team.

Vendor Coordinator

Green Lane, PA
Full Time

Position Expectations

• Manage vendor certificates of insurance (COI).
• Maintain up-to-date vendor records
• Establish a baseline of vendor risk, identify areas of potential exposure, develop and align vendor risk management strategies with goals and objectives, and execute program ensuring consistency
• Support the design and implementation of a common and consistent vendor risk management (VRM) program to effectively manage vendor risk in accordance with internal policy and Federal/ State Regulatory requirements
• Provide guidance to COMPANY’s staff to ensure requirements of VRM are fully understood
• Support development and execution of a robust communication and training plan to facilitate the effective application and awareness of VRM
• Maintain a structured internal governance framework, to ensure effective oversight of vendor risk and procurement compliance
• Present reporting of high risk vendor contracts and procurement high risks / ineffective controls and highlight vendor risks and the action planned to address inadequate controls to executive management 
• Develop & maintain workflow processes to ensure data & system controls are adequate, meet internal baselines and optimize current processes to meet emerging risks
• Support Vendor selection on major sourcing efforts and reassess the risks associated with a vendor relationship prior to the renewal of contract agreements
• Serve as lead for monitoring risk incidents, remediation resolution including development and execution of corrective action plans, and ensure follow-on reporting and monitoring. Evaluate and process complaints, appeals and grievances
• Collaborate with COMPANY to develop disaster recovery and  business continuity plans for high risk high exposure vendor relationships
• Identify and communicate departmental vendor risk issues and compliance problems that have not been adequately addressed; offer reasonable solutions, and assist them with efforts to come into compliance
• Perform data analytics & reporting activities.  Provide & maintain vendor risk reporting mechanisms, and track and report outcomes from vendor management activities. Collect, organize, and distribute reports & documents & recommend enhancements to reporting & audit tools
• Analyze, update, and modify procedures and processes to identify and continuously implement vendor risk management process improvements
• Serve as the subject matter expert in interpreting requirements and improve awareness of Operational Risks faced by COMPANY from vendor failure/poor performance and work with COMPANY to mitigate any losses through vendor compensation achieved through establishment of robust contracts
• Perform any other job related instructions, as requested, with reasonable accommodation

Experience Required:

• Bachelor's degree from accredited institution is preferred.
• Prior vendor management or auditing experience preferred
• Compliance experience is preferred

Required Competencies / Knowledge / Skills:

• Advanced computer skills including Microsoft Office suite and other business related software systems
• Skills in influencing others to assess and monitor vendor risk and follow vendor risk management policy
• Ability to manage various complex projects and processes to completion
• Excellent writing and communication skills; able to translate technical concepts into layperson’s terms and interface with upper-level management
• Ability to influence change in corporate understanding and adoption of vendor management concepts
• Proven solid analytical and problem solving skills.
• Excellent ability to work effectively with peers, IT management and staff, and internal/external business partners/clients
• Able to deal with ambiguity - integrate, prioritize and roll out programs without clearly defined guideline

All your information will be kept confidential according to EEO guidelines.

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