HR Assistant

Company Description

McCright is a national leader and a trusted partner of choice for public housing authorities who demand product and service excellence. After conducting more than 2,000,000 inspections across the nation, McCright understands the unique needs of the housing industry and the flexibility needs of our employees. 

Corporately based in beautiful Chattanooga, Tennessee, McCright & Associates is an American company and proudly operating as a woman and veteran owned enterprise. 

McCright services include: 

  • HQS Inspection Services 
  • UPCS Inspections
  • SEMAP Reviews
  • PHA Policy Consulting 
  • HCV Program Management Services
  • Remote Recertification Services 
  • Rent Reasonableness Studies 
  • Rent Determination and Negotiation 

Job Description

The Human Resources Assistant assists with the administration of the day-to-day operations of the functions and duties of the Finance/Human Resources Department and Administration. The Human Resources Assistant carries out responsibilities in some or all of the following functional areas: personnel records, HRIS, employee relations, training and development, benefits, and employment. 

Major Duties and Responsibilities
The statements contained here reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

1. Perform a wide variety of responsibilities including clerical, technical, administrative, and office support duties in support of the Finance/HR Department and Administration.
2. Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees relating to human resources.
3. Provide general clerical and administrative support to the Finance/HR Department and Administration; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management programs and activities.
4. Maintain an applicant database; prepare job postings; rank applicants; schedule interviews as needed; notify candidates of application/employment status.
5. Prepare and coordinate electronic signatures on all personnel documentation; new hire, termination, and additional required forms.
6. Maintain a filing system for all personnel records; maintain all required documentation
7. Coordinate the new hire process; inspector online training access; communicate progress to managers; prepare training certifications.
8. Prepare travel arrangements for employees as needed.
9. Coordinate inspector equipment assignments; prepare equipment shipments; order additional equipment as needed and approved; maintain an accurate inventory list of equipment and assignments.
10. Communicate employment benefits and general terms and conditions of employment to employees.
11. Communicate required federal and state notices and monitor time requirements regarding these entitlements.
12. Receive employee incident reports and submit workers compensation claims to insurance company.
13. Research, compile and analyze data for special projects and reports.
14. Perform a variety of general office support duties; copies; scanning; maintain calendar of activities, meetings, and various events for assigned staff; checking voicemails; process mail including receiving, sorting, logging, and distributing incoming and outgoing correspondence and packages; order office supplies.
15. Operate a variety of office equipment including a computer, printer/scanner/copier, fax machine; utilize various computer applications and software packages.
16. Perform related duties as required.

Qualifications

Required Knowledge, Skills and Abilities

1. Knowledge of basic human resource functions and procedures.

2. Proven proficiency of office procedures, methods, and equipment including computers and applicable software applications such as word processing, presentation preparation, spreadsheets, and databases.

3. Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.

4. Understand, interpret, and apply general administrative and departmental policies and procedures.

5. Prepare and present ideas in a clear and concise manner, both orally and in written form.

6. Establish, maintain, and promote effective working relationships with departmental employees, co-workers, vendors, consultants, contractors; display ability to effectively communicate with people from a broad range of socio-economic backgrounds.

7. Ability to work productively in a variety of working conditions and environments.

Physical Dimensions:

Moderate work: Exerting minimal force occasionally to move objects less than 25 lbs.

Minimum Education, Training, and/or Experience

1. Graduation from high school, some college preferred, with 2-3 years of work experience in customer service and/or public housing.

2. Any equivalent combination of education, training, and experience, which, in the sole determination of McCright, constitutes the required knowledge and abilities.

Additional Information

EOE