Office Manager

  • San Francisco, CA
  • Full-time

Company Description

Mekanism is an award-winning full service creative agency. We sprinkle our love of storytelling across integrated advertising, brand entertainment, and social media community programs to inspire measurable brand loyalty and drive sales.

2011 Small Agency of the Year Gold Winner, Advertising Age
2010 A-List Agencies To Watch, Advertising Age
Subject of two Harvard Business School case studies, HBS
Named an Inc. 500/5000 Top Fastest Growing Company, Inc. Magazine
Named to The Creative 50, Creativity Magazine
Over 75 advertising awards including Cannes Lions, Clios, Effies, Webbys, and D&AD
Profiled in Fast Company, The New York Times and The Wall Street Journal

Job Description

We are currently looking for a full time office manager. The office manager is primarily responsible for making sure the office runs smoothly on a daily basis – this includes but is by no means limited to the following:  

 

Reception: Priority #1 is to open the office in the morning and answer the phones. The OM is the face of Mekanism and maintains a presence on both floors, receiving guests and deliveries, and answering the main phone line throughout each business day.

 

Office & Kitchen Organization & Inventory: The OM is responsible for keeping the office organized, clean and well stocked. We have an average of 45 employees in house at all times on two separate floors.

The OM should take an active role in keeping up the appearance of our office. The OM is also responsible in managing the general office supply and kitchen/food budget.

 

Executive Assistance: The OM is to serve as an executive assistant to the four company partners. This includes booking travel, scheduling meetings in and out of the office, making reservations, ordering gifts, getting lunch and whatever else may arise.

 

Scheduling: Mekanism is largely a project-based agency, the OM must be aware of our many works in progress. Managing calendars for our meeting rooms is an integral part of the OM’s role. This includes being aware of changing needs and communicating with all levels of staff to keep everyone’s schedules running smoothly.

 

Social Events:  The OM manages social events that happen throughout the year, including but not limited to our annual holiday party and offsite company summit. On a more regular basis the OM plans birthday parties and manages the Social Committee, a team of very dedicated social planners.

 

Qualifications

◦       Passion for the industry, competitive spirit, motivated to learn and grow

◦       Strong organization and planning skills

◦       Experience in an office assistant/admin role; phone skills a plus

◦       Calm and tactful under pressure

◦       Professionalism, poise, diplomacy and self-confidence to take on difficult issues

◦       Discretion about private and confidential matters

◦       A confident people person - event/party planning experience a plus

◦       Problem solver who is eager to help out and doesn’t mind random requests

Additional Information

Please submit your resume and cover letter.


All your information will be kept confidential according to EEO guidelines.