Office Manager

  • New York, NY
  • Full-time

Company Description

Mekanism is an award-winning full service creative agency. We sprinkle our love of storytelling across integrated advertising, brand entertainment, and social media community programs to inspire measurable brand loyalty and drive sales.

2011 Small Agency of the Year Gold Winner, Advertising Age
2010 A-List Agencies To Watch, Advertising Age
Subject of two Harvard Business School case studies, HBS
Named an Inc. 500/5000 Top Fastest Growing Company, Inc. Magazine
Named to The Creative 50, Creativity Magazine
Over 75 advertising awards including Cannes Lions, Clios, Effies, Webbys, and D&AD
Profiled in Fast Company, The New York Times and The Wall Street Journal

Job Description

Reception: Open the office in the morning and answer the phones. The OM is the face of Mekanism and maintains a presence in the office, receiving guests and deliveries, and answering the main phone line throughout each business day.

 

Office, IT, and Kitchen Organization & Inventory: The OM is responsible for keeping the office organized, clean, and well stocked. The OM should take an active role in keeping up the appearance of our office. The OM is also responsible for managing the general office supply, IT equipment, and kitchen/food budget.

 

Executive Assistance: The OM is to serve as an executive assistant to the CEO and other Executives as needed. This includes booking travel, scheduling meetings with clients in and out of the office, making reservations, ordering gifts, getting lunch and whatever else may arise.

 

Scheduling: As Mekanism has many projects running at any one time, the OM must be aware of our many works in progress. Managing calendars for our meeting rooms is an integral part of the OM’s role. This includes being aware of changing needs and communicating with all levels of staff to keep everyone’s schedules running smoothly.

 

Timesheets: The OM is also responsible for overseeing NY employees’ timesheet submissions each week and ensuring that their hours are being logged and tracked properly and on time.   

 

Social Events: The OM manages social events that happen throughout the year, including but not limited to our annual holiday party, employee birthday celebrations, and other office outings.  This will also likely include “roof top music sessions” in our new office space, which will be shot and uploaded to a YouTube channel monthly.

 

Social Media: The OM works in conjunction with the Mek social media crew to keep the Mekanism profiles rocking and rolling.

 

Awards:The OM also partners with the team to enter Mekanism work into all key award shows.

Qualifications


  • Experience in an office assistant/admin role; great phone skills a plus
  • Strong organization and planning skills
  • Calm and tactful under pressure
  • Professionalism, poise, diplomacy, and self-confidence to take on difficult issues
  • Discretion about private and confidential matters
  • Problem solver who is eager to help out and doesn’t mind random requests
  • A confident and positive people person – event/part planning experience a plus
  • Passion for the industry, competitive spirit, motivated to learn and grow

Additional Information