Administrative Assistant

  • Full-time

Company Description

Entrepreneurial
Spirit, Rooted in Tradition
. At Mitsubishi Tanabe Pharma Development America (MTDA), we can tout a storied reputation more than 300 years in the making. Our parent company, Mitsubishi Tanabe Pharma Corporation (MTPC), is a research-driven pharmaceutical company with global reach – and one of Japan’s
oldest and most respected companies.
Relatively new to the U.S. market, the innovative compounds of the Mitsubishi Tanabe Pharma Group have already enjoyed commercial success under the brand labels of our U.S. partners. In this next phase of development, we plan to bring exciting new compounds to market under our own MT Pharma America label. We’re currently building a new commercial organization and expanding our other functions to support this strategy.



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Job Description

  • Perform general clerical duties to include, but not limited to, copying; faxing; mailing; filing; making travel arrangement; processing expense reports; processing invoices and tracking expenses

  • Open, sort and distribute incoming correspondence, including faxes and email

  • File and retrieve organizational documents, records and reports

  • Answer telephones and provide information to callers, take messages or and transfer to
    appropriate staff members

  • Create, update and facilitate complex and busy travel itineraries of multiple individuals

  • Assist in the preparation of reports, presentations and other documents

  • Manage multiple Outlook calendars with expertise (staff and departments)

  • Schedules, plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other internal and/or external groups, including purchase of food, supplies and handout material, if appropriate

  • Create, maintain and enter information into databases

  • Assist other administrative staff in scheduling and supporting meetings outside the specific department or area assigned to support

  • Assist in finalization of slide presentations

  • Support functional / corporate project-based work

























Perform other departmental duties as assigned

Qualifications

Education:
Minimum high school diploma or certification required. Associate’s or bachelor’s degree a plus

Professional Experience:
Minimum of 5 years administrative experience, including experience in a healthcare company/environment

Knowledge and Skills:
Knowledge of principles and practices of organization, planning, records management and general administration

Ability to prioritize work assignments

Competency in Windows, MS Office (Word, Excel, PowerPoint) and other relevant computer
software

Strong communication skills, verbal and written

Excellent organizational and time management skills

Exceptional attention to detail required

Ability to work independently with limited guidance and direction

Good analytical and problem solving skills

Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and fax machines



Essential Physical Requirements:
Physical Demands

Ability to sit or stand for long periods of time

Manual dexterity required to operate office equipment, i.e. computers, phones, copy machine/printer

Carry, handle and reach for objects

Lift and pull up to 15 pounds




Additional Information

Our Value Proposition:

Enjoy the fast-moving, entrepreneurial spirit more typically found in a small biotech, complemented by the benefits of a global pharmaceutical/chemical conglomerate. At this time, Mitsubishi Tanabe Pharma America offers our employees unparalleled opportunities for career success coupled with a supportive level of employee benefits:

Medical/Dental Life Insurance | Supplemental Life Insurance/Dependent Life Insurance |Accidental Death & Dismemberment Insurance | Business Travel Accident Insurance | Short-Term Disability | Long-Term Disability | Flexible Spending Accounts | Employee’s Savings Plan (401K Plan) | Competitive Paid Time Off