Administrative Assistant
- Full-time
Company Description
Entrepreneurial
Spirit, Rooted in Tradition. At Mitsubishi Tanabe Pharma Development America (MTDA), we can tout a storied reputation more than 300 years in the making. Our parent company, Mitsubishi Tanabe Pharma Corporation (MTPC), is a research-driven pharmaceutical company with global reach – and one of Japan’s
oldest and most respected companies.
Relatively new to the U.S. market, the innovative compounds of the Mitsubishi Tanabe Pharma Group have already enjoyed commercial success under the brand labels of our U.S. partners. In this next phase of development, we plan to bring exciting new compounds to market under our own MT Pharma America label. We’re currently building a new commercial organization and expanding our other functions to support this strategy.
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Job Description
Perform general clerical duties to include, but not limited to, copying; faxing; mailing; filing; making travel arrangement; processing expense reports; processing invoices and tracking expenses
Open, sort and distribute incoming correspondence, including faxes and email
File and retrieve organizational documents, records and reports
Answer telephones and provide information to callers, take messages or and transfer to
appropriate staff membersCreate, update and facilitate complex and busy travel itineraries of multiple individuals
Assist in the preparation of reports, presentations and other documents
Manage multiple Outlook calendars with expertise (staff and departments)
Schedules, plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other internal and/or external groups, including purchase of food, supplies and handout material, if appropriate
Create, maintain and enter information into databases
Assist other administrative staff in scheduling and supporting meetings outside the specific department or area assigned to support
Assist in finalization of slide presentations
Support functional / corporate project-based work
Perform other departmental duties as assigned
Qualifications
Education:
Minimum high school diploma or certification required. Associate’s or bachelor’s degree a plus
Professional Experience:
Minimum of 5 years administrative experience, including experience in a healthcare company/environment
Knowledge and Skills:
Knowledge of principles and practices of organization, planning, records management and general administration
Ability to prioritize work assignments
Competency in Windows, MS Office (Word, Excel, PowerPoint) and other relevant computer
software
Strong communication skills, verbal and written
Excellent organizational and time management skills
Exceptional attention to detail required
Ability to work independently with limited guidance and direction
Good analytical and problem solving skills
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and fax machines
Essential Physical Requirements:
Physical Demands
Ability to sit or stand for long periods of time
Manual dexterity required to operate office equipment, i.e. computers, phones, copy machine/printer
Carry, handle and reach for objects
Lift and pull up to 15 pounds
Additional Information
Our Value Proposition:
Enjoy the fast-moving, entrepreneurial spirit more typically found in a small biotech, complemented by the benefits of a global pharmaceutical/chemical conglomerate. At this time, Mitsubishi Tanabe Pharma America offers our employees unparalleled opportunities for career success coupled with a supportive level of employee benefits:
Medical/Dental Life Insurance | Supplemental Life Insurance/Dependent Life Insurance |Accidental Death & Dismemberment Insurance | Business Travel Accident Insurance | Short-Term Disability | Long-Term Disability | Flexible Spending Accounts | Employee’s Savings Plan (401K Plan) | Competitive Paid Time Off