Senior Manager, Drug User Health – SSP Grants Management Coordinator

  • Full-time

Company Description

 NASTAD is a leading non-partisan non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health and leveraging community partnerships. 

Our work advances NASTAD’s four strategic priorities: 1) Strengthen public health systems for HIV and hepatitis prevention, surveillance, and care; 2) Advance health and racial equity, and stigma elimination, focusing on disparately impacted communities; 3) Implement integrated approaches to address HIV, hepatitis, STIs, harm reduction, and the social determinants of health; 4) Strengthen organizational excellence within NASTAD and its member jurisdictions.

NASTAD serves as the Systems Coordination Provider (SCP) for the 47 Ryan White HIV/AIDS Program (RWHAP) Parts A and B jurisdictions funded by the Health Resources and Services Administration (HRSA-20-078), as part of the Ending the HIV Epidemic: A Plan for America (EHE) initiative. As part of this work, NASTAD develops tools and resources to support health departments in EHE Phase I jurisdictions to improve coordination across health systems and collaboration with key stakeholder groups.

NASTAD Background

Our Mission & Vision

NASTAD is a leading non-partisan non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health and leveraging community partnerships. Our vision is a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics. We want to center on racial justice, anti-racism, and anti-white supremacist principles as we think about, approach, and conduct our work.

Job Description

Project Background

The Drug User Health team at NASTAD aims to support partnerships between public health and social service systems and community-based harm reduction, syringe services, and overdose prevention programs to address the prevention, care, treatment, and policy needs related to comprehensive drug user health services. NASTAD has leveraged this unique positionality between governmental public health and community-based groups to advocate for increased resources in the form of technical assistance, material resources, and direct funding to community-based harm reduction programs, to increase overall access to effective and evidence-based low threshold health services for people who use drugs.


NASTAD was awarded to implement the Strengthening Syringe Services Programs (SSP) Funding Project (PS22-2208), which intends to strengthen the capacity of SSPs in the U.S. through direct funding for primary SSP operations and services, including syringe access, infectious disease prevention efforts among people who use drugs (PWUDs), navigation to additional health and behavioral health services, and community-based harm reduction efforts. To meet this objective, NASTAD’s Drug User Health team will need additional capacity and a dedicated SSP Grants Management Coordinator to effectively complete the deliverables of this 5-year cooperative agreement.


Job Summary

The Senior Manager, Drug User Health – SSP Grants Management Coordinator will provide overall project management and coordination for this project including design and implementation of funding mechanisms, creation of RFPs, overall selection process and criteria, oversight of grants administration, and coordination across grantees, partners, and internal teams. The Senior Manager, SSP Grants Management will work closely with the Project Lead (Laura Pegram – Director, Drug User Health) to design and coordinate project activities, implement an array of cross-training activities in partnership with the National Harm Reduction TA Center (NHRTAC), and ensure overall project deliverables are met. This position, and overall project, will be supported by a range of NASTAD Drug User Health staff, including our SSP and COVID funding team that has extensive experience with equity-based grantmaking, the NASTAD NHRTAC team, and our project partners VOCAL-US to meet the technical assistance needs of grantees. Additional support for selected SSP grantees will be provided through the NASTAD Finance and Accounting and Grants and Compliance staff.  The position supports the effective allocation of project resources, tracks project expenditures, and monitors progress toward project outcomes.


Essential Duties

·        Lead project planning, including updates to project management tools, tracking timelines and progress toward deliverables.

·        Build time estimates, develop project schedule, and address scheduling problems as they arise.

·        Coordinate with all team members to monitor progress on projects and inform resource allocation.

·        Communicate with NASTAD team members, subject matter experts, and grantee staff to clarify project requirements, scope and objectives.

·        Support the team in monitoring expenses and coordinate the project’s budget management with the Finance and Accounting and Grants and Compliance teams.

·        Support project meetings and monitor progress on key deliverables.

·        Direct correspondence across the team and guide the development of work plans, memos, meeting minutes, and related email communications.

·        Manage project-related files by ensuring that all necessary materials are current, properly filed and stored, including updates to the team’s knowledge base and customer relationships management system.

·        Contribute to federal funder reporting, documentation and status updates.

·        Assist with the onboarding of new team members.

  • Interact with and respond to the needs of health department, community-based, and federal partners in a timely manner.
  • Perform other duties as assigned.


Minimum Requirements

·        Must be committed to the following principles: minimizing harm, trustworthiness and transparency, the value of lived experience, collaboration and mutuality, centering client voices and affirming agency, recognizing risk is real, belief in the importance of our clients and resilience.

·        Must have a strong commitment to promote cultural, racial, language and gender access and equity.


·        Bachelor’s degree or higher or any equivalent combination of training, education, and experience that demonstrate the candidate’s ability to perform the position’s duties.

  • Minimum of 8 years of progressively responsible work experience related to project management.

·        Experience leading effective cross-functional teams.

·        Experience with budget and work plan development and their day-to-day implementation.

·        Experience with managing complex projects with many interconnected elements simultaneously. 

  • Experience working in governmental public health, health systems, community-based organizations, or membership organizations.
  • Experience coaching team members in adopting new project management processes is strongly preferred.
  • Experience working directly, or in support of SSPs, overdose prevention programs, or community-based drug user health programs is strongly preferred.

Environment and Scheduling

· Full-time, 40 hours per week role

·        Interest in working with a national HIV, viral hepatitis, and drug user health organization.

  • Interest in working within a dynamic work environment and with diverse partners and stakeholders.
  • Willing to travel up to 25% of the time when it is safe to do so.
  • Remote work is possible.
  • Commitment to Anti-Racism values



  • Leadership - Integrates into their work a strategic vision and critical analysis that optimizes success for projects, and organizational priorities as applicable.
  • Communications - Strategically communicates internally and externally in a clear, concise, respectful, and trauma-informed manner; simplifies complicated concepts and communicates them clearly regardless of the situation or audience.
  • Teamwork - Proactively contributes toward the completion of team tasks and team building. Champions an anti-racist, collaborative, and supportive organizational team culture.
  • Reliability and Adaptability - Takes ownership of own objectives and performance. Independently completes tasks in a timely and consistent manner. Adapts to, and integrates into own tasks, changes in the work environment, priorities, and organizational needs.
  • Problem Solving and Analytical Thinking - Takes a solutions-focused approach to problem-solving: identifies a problem, finds the root cause, and structures logical solutions. Able to solve problems by analyzing situations and applying critical thinking to resolve them.


Additional Information

Environment and Scheduling

·     $76,500 – $81,000 (and commensurate with experience)

·       Full-time, 40 hours/week role.

·       Remote work is possible.

·       Interest in working with a national HIV and hepatitis public health organization.

·       Interest in working within a diverse environment.

·       Commitment to Anti-Racism values.

We encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply. We recognize that to accelerate the end of the HIV and hepatitis epidemics, our workforce must be representative of groups that have been disproportionately impacted.

All your information will be kept confidential according to EEO guidelines.