Personal Assistant / Shopper / Airbnb Support

  • Part-time

Job Description

We are a younger professional couple that could use the help of a part-time personal assistant throughout the week and occasional weekends.

We both work from home and use our kitchen regularly (for our work). We'd like someone around to help keep the kitchen clean and do dishes at the end of the day.

We travel semi-regularly and your help both scheduling and coordinating anything that's needed at our home (deliveries, etc.) when we're home and while we're away would be part of your duties.

We also run an airbnb out of a guesthouse in our backyard. Helping us maintain this by coordinating with guests for check-ins and check-outs as well as cleaning/flipping it when a guest leaves will also be part of your responsibilities.

The ability to clean our home and airbnb well is essential to this job. We're very clean people, notice the little details, and want someone that has high cleanliness standards themselves.

Although being available for all tasks will be the primary description of the job, here is a list of things where we'd like your help:


Home Based Tasks
  • Grocery Shopping once a week and occasional last-minute runs
  • Help with food preparation in the kitchen (primarily for work-related tasks)
  • Offer a hand in photography (either as the person holding something or photographing)
  • Clean/prepare kitchen at beginning of day (clean any dishes from previous evening/morning, put dishes away, etc.)
  • Help clean up at the end of the day (dishes, clean up kitchen, take out compost, etc.)
  • Handle laundry
  • Light cleaning around our home
AirBnb Related Tasks
  • Accepting guests and coordinating details to get them in easily
  • Cleaning the studio (occasionally required on weekends depending on bookings)
  • Restocking kitchen, toiletries, etc.
  • We offer guests beer or wine as well as sparkling water, so making sure their beverages are stocked and ready
Other Tasks
  • Running errands, dropping off shipments, etc.
  • Grabbing lunch
  • Take returns to stores or mail as appropriate
  • Get quotes, negotiate, follow up, schedule, supervise, and follow up with any problems or concerns relating to any vendor or customer service issue with any vendor business or personal
  • Coordinate and be present for all contractors or other service people at our home
  • General personal support including setting appointments both business and personal, correspondence, purchasing supplies

In general, we are looking for someone to make our lives easier, more efficient, and more productive. We want someone with initiative to solve problems and get things done without our help. We’d love to look back in 6 months and not know how we ever lived without you.

Our ideal candidate would be able to make the following schedule work:
Monday: Large grocery run and delivered to our home at 10a. Leave and return for 1p-5p.
Tuesday - Friday: 1p-5p
Saturday & Sunday: 1-2 hours (between 12:00-3:00p) to flip the airbnb when a guest is leaving on the weekend. At most, this usually only happens once a weekend.

With some frequency, we will likely ask you to pick up items from the store or lunch, etc. on your way in. It'd be preferred to also have you available to respond to Airbnb reservation requests or questions even if you're not at our home.

Total, we expect the workload to average around 25 hours/week. There may be fewer hours when we are traveling, but there will always be some work (particularly with the airbnb, taking care of the house, etc.)

We would like to hire you as a trial period to make sure we all feel like it's a great fit. After the trial, we will have a discussion to make sure we're all on the same page and enjoy working together.

We are rather private people despite running a very public business, so your ability to protect our privacy and exercise confidentiality will be paramount.

Qualifications

We really want to see your competence, ability to communicate effectively, and the ambition to get things done. We want the type of person that doesn't need to be told to do the same thing twice and is highly organized. You must be highly trustworthy and the type of person we have no fear sharing personal details and tasks.

We'd prefer you to have reliable transportation (we will reimburse for mileage), but not required if you're a great candidate and still have a valid license.


We'd prefer you have your own reliable laptop computer and phone.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Respond via this application with wage requirements and telling us why you'd be a great fit!