Office Manager

  • Full-time
  • Department: Human Resources

Company Description

PubMatic delivers superior revenue to publishers by being an SSP of choice for agencies and advertisers. PubMatic’s cloud infrastructure platform for digital advertising empowers app developers and publishers to increase monetization while enabling media buyers to drive return on investment by reaching and engaging their target audiences in    brand-safe, premium environments across ad formats and devices. Since 2006, PubMatic has been expanding its owned and operated global infrastructure and continues to cultivate programmatic innovation. With a   globally distributed workforce and no corporate headquarters, PubMatic operates 16 offices and eight data centers across North America, Europe, and Asia Pacific.

Job Description

PubMatic’s Office Manager is an enthusiastic and reliable individual who will be responsible for handling the front office reception at our RWC office. Primary tasks include the administration of all activities that facilitate the smooth running of the office such as: resgistering/greeting guests, coordinating with vendors, communicating with the building and its stakeholders, and supporting employee engagement activities. These are essential tasks that must be performed with the utmost professionalism and courtesy. Our Office Manager will often be one of the first impressions that someone will have of PubMatic and therefore appearance, mannerisms, and tone must all align to convey a consistent message of our friendly culture and commitment to putting our customers first. The ideal candidate is highly self-motivated, flexible, and capable of managing their own workload and prioritizing tasks in a fast-paced but exciting company environment. 

Office Manager Responsibilities 

  • Pre-register all guests in our Health and Wellness platform (Safeter) and confirm proof of vaccination prior to their office visit (all visitors to the Redwood City office must be fully vaccinated). 

  • Pre-register all guests with building management (front lobby). 

  • Manage, maintain, and coordinate the reception area, conference rooms, and corresponding calendars. 

  • Vendor Management – manage vendor relationships, contracts, and requests while keeping in line with budget. 

  • Assist in onboarding and off boarding of employees - making sure employee’s equipment is allocated, desk is cleaned out, and prepared. 

  • Order business cards for new hires. 

  • Pickup, sort & distribute incoming mail daily and prepare and ship outgoing mail (UPS, USPS and FedEx). 

  • Answer incoming calls to main telephone line and direct them to the appropriate team member and sales team. 

  • Process the weekly provisions order, restock the pantry, and maintain appearance of kitchen area. 

  • Space Management – oversee repairs, improvements, appliances, machines, space organization and cleanliness. Direct communication with janitorial staff. 

  • Handle all catering or onsite food arrangements  

  • Book accommodations for visiting colleagues using our preferred partners and establishing corporate rates with hotels in the area. 

  • Coordinate and help organize office events such as office lunches, corporate lunches, team meetings, birthdays, etc. 

  • Partner closely with local HR on employee engagement events/activities. 

  • Monthly Expense reporting for corporate credit card. 

  • Other ad hoc projects as needed. 

Qualifications

  • BA/BS preferred 

  • Minimum of 4 years office management experience 

  • Creative thinker who is always looking for ways to improve processes 

  • A high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others 

  • Excellent analytical thinking abilities 

  • Outstanding organizational and time management skills 

  • Committed to, and enthusiastic about, the mission, values, and vision of PubMatic 

Additional Information

All your information will be kept confidential according to EEO guidelines.