• Reston, VA
  • Full-time

Company Description

Our company thrives on creating the most inventive approach to any data challenge. Qbase delivers leading solutions in data enhancement, management and analytics to improve the quality of our clients' data, including scoring and predictive modeling.


Innovative Qbase technology works smarter and faster to drive better results at lower cost. Along with our proprietary tools and web-hosted solutions which offer a fresh, intuitive approach to the way our clients manage and use data, we provide a full spectrum of information technology services to meet client mission-critical requirements in the government, military, healthcare and commercial markets.


A SHARP FOCUS ON GETTING IT RIGHT motivates Qbase leadership, its engineers, and employees. Led by seasoned former executives and inventors from LexisNexis, Apptis, and other leading companies, the Qbase team provides hands-on consultation with analysis of your data to maximize its value

Job Description

Qbase is seeking a seasoned Proposal Coordinator to be responsible for all administrative aspects of proposal development, including ensuring the security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, assisting the Proposal Manager(s) as required and directing production of color team reviews and the final master proposal




  • Assist in setting up meetings, including projectors, computers, conference calls, webinars
  • Establish and manage the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the company’s secure server/drive
  • Establish document/file tracking protocols and procedures for ensuring the security and integrity of all proposal documentation.  Also ensure team’s adherence to procedures and control access to the proposal area and sensitive or proprietary materials
  • Establish and maintain proposal files (hard and soft copies) and sections
  • Manage the production of draft and final text and graphics for color team reviews and final submission
  • Development of plans for all color team reviews and final production cycles, including estimation of required resources and materials
  • Coordinate the internal flow and review of all proposal inputs and outputs, including proposal sections, graphics, data calls, and documentation for other proposal related activities
  • Maintain real-time development status of all proposal text and graphics via a hard copy master document
  • Develop simple graphics and perform desktop publishing activities
  • Assist the Proposal Manager(s) in developing kick off and color team review packages
  • Assist in recording and tracking suggested color team recommendations and inputs
  • Directs the production, reproduction, and binding/packaging of color team proposal versions, final master proposal, and other required hard/soft copies required for proposal submission.  Includes estimating production requirements per the solicitation and coordinating with the office manager to purchase materials (e.g., tabs, binders, CD’s CD labels, proposal printing paper)
  • Assist with proposal data calls, including developing past performance citations, past performance questionnaires, key personnel resumes, and letters of commitment.  Also includes tracking the status of past performance, resumes, and other related data
  • Participates in post submission activities, including organizing files on the server, managing the files within Qbase’s proposal library, adding final proposal files to the server, securing and disposing of all proposal assets, and sanitizing the proposal facility upon delivery
  • Develop proposal submission receipt templates coordinating proposal shipments (via FedEx, UPS, etc.) and ensures signed submission forms (hard and soft copies) are filed in the final submission folder on the server


Knowledge and skills:

  • Proficient in Microsoft Office Suite
  • Knowledge of graphics software
  • Highly organized and quickly adjusts to schedule and requirement changes
  • Working knowledge of the proposal delivery lifecycle and federal government procurement procedures


  • Associate Degree in Business, Marketing, Communications or English preferred
  • 2-5 years experience

Additional Information

EEO Statement: Qbase is an Equal Opportunity Employer/Affirmative Action Employer (M/F/D/V). It is the policy of Qbase to ensure equal employment opportunity in accordance with Executive Order 11246, as amended and all applicable federal regulations and guidelines. Employment discrimination against employees and applicants due to race, color, religion, sex (including sexual harassment), national origin, disability, age (40 years old or more), or veteran status is illegal. Qbase managers and employees will comply with state and federal equal employment laws, rules, regulations and guidelines experience.


Qbase utilizes E-Verify