Summary: This part-time, non-exempt position (30 hours a week) is responsible for performing accounts payable functions for the university. The successful candidate will be detail-oriented, accurate, dependable, and focused on efficiency. The successful candidate will also have excellent customer service and communication skills. This position reports to the Director of Treasury and Risk Management.

Essential Duties and Responsibilities:
• Responsible for accounts payable functions, which includes collection of payment requests, audit of requests, data entry of invoices and payment requests, and processing of payments via check or direct deposit
     o Process voids and credits to university guidelines
     o Perform searches and stop payments for issued requests
     o Resolve payment discrepancies and research issues, offering suggestions for resolution
• Ensures timely, thorough and accurate entry of invoices and payment requests
• Applies a working knowledge of IRS guidelines as they relate to the accounts payable function
• Understanding of 1099-MISC reporting requirements for payments
• Maintains filing system of invoices and payment requests
• Applies a thorough understanding of university policies and procedures for purchasing and accounts payable
• Assists with educating and training campus constituents on policies and procedures of purchasing and accounts payable, both formally and informally
• Provides information to faculty, staff and students as it relates to the purchasing and accounts payable functions
• Creates and maintains documentation of processes and procedures
• Provides back-up support for purchasing function, vendor setup, and purchasing card program
• Assists accounting and payroll functions as needed
• Maintains strict confidentiality of student and university information, adhering to FERPA and other applicable regulations

Non‐Essential Duties:
• Other duties may be assigned as needed to accomplish goals of the department.

Experience, Knowledge and Skills Required:
• Experience in Accounts Payable area
• Proficient data entry skills with a high percentage of accuracy
• Strong attention to detail skills
• Ability to independently review and process requests in compliance with guidelines set by the university and the IRS
• Excellent customer service skills
• Ability to problem solve and research issues
• Proficient computer skills, including Microsoft Word, Excel and Office, and ERP systems
• Demonstrated organization and follow-up and follow-through skills to ensure completion of goals and objectives in specified timeframe
• Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
• High school diploma/GED

Benefits

Queens offers comprehensive benefits to eligible employees, including: medical, dental & vision insurance, domestic partner benefits, defined contribution retirement plan & supplemental retirement plan, vacation and paid holidays, tuition remission & tuition exchange, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, Health Savings Account), sick leave and long-term disability leave, FMLA leave, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), wellness programs. In addition, employees may choose voluntary benefits such as pet insurance, critical care insurance and legal assistance.

About Queens

Queens University of Charlotte is a private, co-educational, Presbyterian-affiliated comprehensive university located in the heart of Myers Park in Charlotte, NC, and is consistently ranked in the top tier of Southern Regional Masters Universities. The university has over 2,200 undergraduate and graduate students in programs offered by the College of Arts and Sciences, the McColl School of Business, the James L. Knight School of Communication, the Wayland H. Cato Jr. School of Education, the Andrew Blair College of Health and the Presbyterian School of Nursing and Hayworth School of Graduate and Continuing Studies. Additional information about may be found at http://www.queens.edu.

Physical Requirements (with or without reasonable accommodation)
• Visual: Ability to read reports, create presentations, and effectively use a variety of computer systems and programs.
• Hearing: Hear well enough to communicate with co-workers, vendors, and students.
• Dexterity, Grasping, Feeling: Write, type, and use the telephone, copiers, and computer systems.
• Mobility: Fine and gross motor abilities sufficient to manage use of the computer, operate office machines; move between departments and attend meetings across campus.
• Talking: Frequently convey detailed or important instructions and ideas in a concise and accurate manner.
• Lifting, Pulling, Pushing: Exert up to 30 pounds of force.
• Work requires potentially extended periods of walking, standing, and sitting.

Work Conditions
• Work in office, online, and classroom environments, involving contact with students, faculty, parents, staff, administrators, business leaders, trustees, and vendors.
• Potential day and overnight travel via automobile, flight and public transportation/.
• Potential travel to national conferences to represent the university.
• Willingness and ability to work during evenings and weekends to accomplish goals of the position.
• Work has deadlines, multiple interruptions, and high volume and may be stressful at times.

Disclaimer: The above description is not intended to be an all-inclusive list of the duties and responsibilities of this positions, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended to describe the general nature of the position. 

Queens values campus diversity and demonstrates this in campus initiatives; we particularly encourage members of historically under-represented groups to apply. Only candidates who best match requirements of job will be contacted. The position will be removed from the website once an offer is extended and accepted, or when a sufficient candidate pool is identified. Due to limited staff resources, phone calls cannot be accepted or returned.

Queens University of Charlotte is an equal opportunity employer and is firmly committed to supporting and celebrating all forms of diversity. Queens does not discriminate on the basis of race, color, gender, sex (including pregnancy, child birth and conditions related to pregnancy or child birth), sexual orientation, gender identity or expression, religion, age, national origin, disability, political beliefs, veteran status, genetic information or any characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, athletic programs, employment and hiring policies, or other university-administered programs. Any applicant for employment who needs any reasonable accommodation under the Americans with Disabilities Act should contact the Director of Human Resources at 704.337.2297.