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Assistant Athletics Director for Athletic Facilities

Charlotte, NC

Job Description

The Assistant Athletics Director for Athletic Facilities & Director of the Levine Center for Recreation & Wellness is a full-time position responsible for the overall leadership and management of all athletics facilities including the Queens Sports Complex, The Levine Center for Wellness and Recreation and Queens’ partners such as Mecklenburg County, with day-to-day supervision for the operations of the Levine Center for Wellness and Recreation.  The position directly supervises one full-time position, one part-time assistant director and the Sports Complex coordinator.  The director works closely with the director of intramurals, recreation and fitness, the facility manager, the director of aquatics, coaches, athletic training, academic departments (mainly physical education and kinesiology), the special events office and third parties.


Essential Duties and Responsibilities include:

  • Make all necessary arrangements for scheduled and approved internal and external programming, including all-campus events, Athletics events, and third party requests.
  • Receive and approve requests for Levine Center facilities and usage.
  • Create, monitor and communicate the facility schedule with all necessary parties.
  • Coordinate operations (including game management) of all facility events including staffing of events (i.e. game management, stats, ticket sales, security, etc.).
  • Coordinate all third-party events including staffing of events (i.e. concessions, security, onsite manager, etc.).
  • Ensure timely, secure opening and closing of buildings according to schedule; as well as security of buildings at all times.  Manage light schedule and space utilization (set-up, clean-up, IT support, AV support).
  • Direct operations, maintenance of facilities and grounds, and utilization of all athletics and recreational controlled facilities in conjunction with campus services.
  • Work directly with University Special Events Coordinator to execute contracts and coordinate events.
  • Coordinate having a Queens Representative at all events to manage and lock down facility afterwards.

 

Operations:

  • Provide daily supervision and program oversight for the operations of the Levine Center training opportunities including the establishment and implementation of operating procedures and policies; building, academic and non-academic class and staff schedules.
  • Responsible for the operation and maintenance of all athletics and recreational facilities, information desk including the access control systems for the building.
  • Recruit, hire, train, supervise, and evaluate the Levine Center and Sports Complex staff including:
  • Develop and implement an extensive student employee training program (ensure safety and develop/distribute monthly employee work schedules.
  • Coordinate facility use with Athletics, academic departments, intramurals, club sports, recreational and wellness operations, student organizations, other institutional departments, and external organizations.
  • Oversee equipment check-out and return.
  • Oversee facility and equipment services for all programmed and special events including the coordination, set up and breakdown, delivery of equipment from the university physical plant, and coordination with housekeeping services.
  • Manage all aspects of the Levine Center (in partnership with other departments) including the fitness center, exercise/aerobic spaces, and natatorium including operating hours, purchase and maintenance of equipment, research, inventory, and monitoring all fitness and weight equipment.
  • Serve as the Department of Athletics risk management coordinator.
  • Recommend the appropriate budget and personnel for the management of the operations of the Levine Center and third party contracts to the Director of Athletics.
  • Work with the Director of Athletics and the Assistant Director of for External Operations to market and coordinate the use of the center by outside organizations.
  • Establish and maintain a community outreach program (public memberships, clubs, etc.).
  • Actively research and remain current with trends in the fitness and facilities management fields.
  • Assist with special events as needed (i.e., athletic tournaments, concerts, career days, speakers, etc.).
  • Serve on college committees as appropriate, attend convocations, graduations, and attend other campus functions as necessary.
  • Chair the Levine Center and Sports Complex Advisory Committee. 


Nonessential Duties

  • Other duties as necessary to meet University needs.

Qualifications


Experience, Knowledge and Skills Required

  • Three or more years’ experience managing building/athletics facilities of a size and complexity similar to Queens.
  • College athletics administration, college teaching and/or athletics special events experience required.
  • Excellent interpersonal and customer service skills, including exemplary poise, tact and diplomacy and ability to represent Queens’ Athletic department and facilities in a positive light at all times.
  • Computer proficiency, particularly in MS Word, Outlook, PowerPoint, Excel, as well as specialized scheduling software. 
  • Must be able to quickly learn and apply new information and technical skills.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Excellent organization skills, including exceptional follow-up and follow-through skills as well as ability to plan, organize and control projects through to completion
  • Ability to work independently and as a member of a team.
  • Proven ability to identify and resolve problems in a timely, creative, win-win manner
  • Ability to gather and analyze information and make workable recommendations in a timely manner.
  • Proven ability to skillfully address and resolve conflicts while maintaining rapport.
  • Ability to maintain confidentiality. Knowledge of FERPA & NCAA rules helpful.
  • Bachelor’s degree required, or equivalent combination of education and experience; Master’s degree preferred.
  • Must possess a valid, unrestricted NC driver’s license (or be willing and able to acquire same within 30 days of hire) and a clean driving record

Physical Requirements (with or without reasonable accommodation)

  • Visual Abilities:  Read reports, create presentations and use a computer system.
  • Hearing:   Hear well enough to communicate with co-workers, vendors, and students.
  • Dexterity, Grasping, Feeling: Write, type and use the telephone, copier, and computer systems.
  • Mobility:  Open files and operate office machines; move between departments and attend meetings across campus.
  • Talking:  Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly.
  • Lifting, Pulling, Pushing: Exert up to 50 pounds for force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Additional Information


Work Conditions

  • Must be willing and able to work a flexible schedule to meet requirements of the position, including frequent nights and weekends.
  • Work in office environment, involving contact with faculty, staff, students, parents, service providers and vendors.
  • Work has deadlines, multiple interruptions, high volume and may be stressful at times.

Queens University of Charlotte is a private, co-educational, Presbyterian affiliated comprehensive university located in the heart of Charlotte, North Carolina, and is consistently ranked in the top tier of Southern Regional Masters Universities. The university has more than 2,400 undergraduate and graduate students in programs offered by the College of Arts and Sciences, the McColl School of Business, the James L. Knight School of Communication, the Wayland H. Cato Jr. School of Education, the Andrew Blair College of Health and the Presbyterian School of Nursing. Additional information about Queens University of Charlotte may be found at www.queens.edu/Queens-Overview.


Queens offers medical (PPO or a high deductible option with Health Savings Account) and dental insurance, domestic partner benefits, defined contribution retirement plan & supplemental retirement plan, paid holidays, tuition remission, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, qualified transportation expense), long-term disability leave, FMLA leave, reduced cost meals at Morrison Dining Hall, and employee assistance program (EAP).


If this sounds like the right job for you, then use the button below to submit your application.  Be prepared to upload a cover letter, resume or CV, and contact information on three professional references. We look forward to reviewing your application.