Accounts Payable Coordinator

  • Charlotte, NC
  • Part-time

Job Description

This part-time, benefits-eligible position (30 hours a week) is responsible for performing the accounts payable functions for the university.  The successful candidate will be detail-oriented, accurate, dependable, and focused on efficiency.  The successful candidate will also have excellent customer service and communication skills.  This position reports to the Director of Treasury and Risk Management.

Essential Duties and Responsibilities
include the following:

  • Responsible for accounts payable function of the university which includes collection of payment requests, audit of requests, data entry of invoices and payment requests, and processing of payments via check or direct deposit
    • Process voids and credits to university guidelines
    • Perform searches and stop payments for issued requests
    • Resolve payment discrepancies and research issues
  • Ensure timely, thorough and accurate entry of invoices and payment requests
  • Understanding of university policies and procedures for purchasing and accounts payable
  • Working knowledge of IRS guidelines as they relate to the accounts payable function
  • Understanding of 1099-MISC reporting requirements for payments
    • Assist with year-end 1099-MISC filings
  • Maintain filing system of invoices and payment requests
  • Assist with educating and training campus constituents on policies and procedures of purchasing and accounts payable, both formally and informally
  • Provide information to faculty, staff and students as it relates to the purchasing and accounts payable functions
  • Create and maintain documentation of processes and procedures
  • Assist with escheat reporting process
  • Assist with supervision of work study students
  • Problem solving and researching of issues as necessary
  • Assist and identify process improvement opportunities
  • Provide back-up support for purchasing function, vendor setup and purchasing card program
  • Maintain strict confidentiality of student and university information, adhering to FERPA and other applicable regulations


Non-Essential Duties

  • Other duties and special projects may be assigned to meet department goals.


Experience, Knowledge and Skills Required

  • Prior experience in Accounts Payable or a Higher Education administrative office preferred
  • Proficient with data entry with a high percentage of accuracy.
  • Ability to independently review and process requests in compliance with guidelines set by the university and the IRS.
  • Superior customer service practices with the ability to positively represent the university at all times.
  • Ability to problem solve and research issues as needed
  • Skills in office productivity software such as Microsoft Word, Excel, Access, PowerPoint and Outlook.
  • Demonstrated organization and follow-up and follow-through skills to ensure completion of goals and objectives in specified time frame
  • Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
  • Ability to quickly learn and apply new knowledge and skills
  • Ability to work independently as well as to accept directions on given assignments and projects
  • Proven exceptional attention to detail and ability to consistently produce error free results
  • Excellent written and verbal communication skills and etiquette and track record of proactive communication
  • Proven ability to identify, define, analyze, and resolve problems
  • Ability to handle and maintain confidential information
  • High School Diploma or GED required, Associate or Bachelor degree in Business or a related field preferred.

Physical Requirements (with or without reasonable accommodation)

  • Visual Abilities:  Read reports, create presentations and use a computer system.
  • Hearing:   Hear well enough to communicate with co-workers, vendors, and students.
  • Dexterity, Grasping, Feeling: Write, type and use the telephone, copier, and computer systems.
  • Mobility:  Open files and operate office machines; move between departments and attend meetings across campus.
  • Talking:  Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly.
  • Lifting, Pulling, Pushing: Exert up to 50 pounds for force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Additional Information

Work Conditions

  • Work in office environment, involving contact with faculty, staff, students, parents, service providers and vendors.
  • Work has deadlines, multiple interruptions, high volume and may be stressful at times.

Queens is a private, co‐ed, Presbyterian‐affiliated University with 2,400 undergraduate and graduate students. It operates the College of Arts and Sciences, the McColl School of Business, the Wayland H. Cato Jr. School of Education, the James L. Knight School of Communication, Hayworth College for Adult Studies and the Andrew Blair College of Health, which features the Presbyterian School of Nursing.

Queens offers medical and dental insurance, same‐gender domestic partner benefits, defined contribution retirement plan & supplemental retirement plan, vacation and paid holidays, tuition remission, Queens‐paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, qualified transportation expense), sick leave and long‐term disability leave, FMLA leave, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free fitness center access.

If this sounds like the right job for you, then use the button below to submit your resume. We look forward to receiving your application.