Finance Office Coordinator
- Charlotte, NC
SUMMARY: This full-time position is responsible for the purchasing functions for the university, special projects for the Finance area, and providing additional support to the Treasurer and Finance function as needed and defined below. The successful candidate will be technically competent, analytical, resourceful, accurate, dependable, and focused on efficiency. The successful candidate will also have excellent customer service and communication skills. This position reports to the Director of Treasury and Risk Management.
Essential Duties and Responsibilities:
Responsible for purchasing function of the university which includes receipt of purchase order requests, audit of requests, and data entry of requests
Responsible for purchasing card program administration and compliance
Manage university vendor list
Responsible for setup and approval process
Understanding of 1099-MISC reporting requirements for vendor setup
Assist with 1099-MISC year-end filing
Management of centralized receivable function for non-tuition revenue
Create and maintain documentation of processes and procedures
Assist with educating and training campus constituents on policies and procedures of purchasing and accounts payable, both formally and informally
Provide information to faculty, staff and students as it relates to the purchasing and accounts payable functions
Provide general technical support for Finance area, including Jenzabar support
Assist with 10-20% of accounts payable functions
Complete special projects as assigned
Manage escheat reporting process
Problem solving and researching of issues as necessary
Assist with contract review and risk management functions
Assist and identify process improvement strategies and opportunities
Provide back-up support for accounts payable function and ecommerce function
Maintain strict confidentiality of student and university information, adhering to FERPA and other applicable regulations
Other duties may be assigned as needed.
Bachelor’s degree in business or related field (preferred)
Experience in Purchasing and Accounts Payable area
Proficient with data entry with a high percentage of accuracy
Ability to independently review and process requests in compliance with guidelines set by the university
Excellent customer experience
Ability to problem solve and research issues as needed
Proficient computer skills, including but not limited to Microsoft Word, Microsoft Excel and ERP systems
Ability to quickly learn and assimilate new systems and information
Demonstrated organization and follow-up and follow-through skills to ensure completion of goals and objectives in specified timeframe
Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
Ability to quickly learn and apply new knowledge and skills
Proven exceptional attention to detail and ability to consistently produce error free result
Excellent written and verbal communication skills and etiquette and track record of proactive communication
Proven ability to identify, define, analyze, and resolve problems
Ability to analytically solve simple and complex problems
Detail oriented with the ability to multi-task
Ability to work independently as well as to accept directions on given assignments and projects
- Ability to handle and maintain confidential information
Position could be part-time (30 hours) for the right candidate.
- Work in office environment, involving contact with faculty, staff, students, parents, service providers and vendors.
- Work has deadlines, multiple interruptions, high volume and may be stressful at times.
Queens University of Charlotte is a private, co-educational, Presbyterian affiliated comprehensive university located in the heart of Charlotte, North Carolina, and is consistently ranked in the top tier of Southern Regional Masters Universities. The university has more than 2,400 undergraduate and graduate students in programs offered by the College of Arts and Sciences, the McColl School of Business, the James L. Knight School of Communication, the Wayland H. Cato Jr. School of Education, the Andrew Blair College of Health and the Presbyterian School of Nursing. Additional information about Queens University of Charlotte may be found at www.queens.edu/Queens-Overview.
Queens offers medical (PPO or a high deductible option with Health Savings Account) and dental insurance, domestic partner benefits, defined contribution retirement plan & supplemental retirement plan, paid holidays, tuition remission, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, qualified transportation expense), long-term disability leave, FMLA leave, reduced cost meals at Morrison Dining Hall, and employee assistance program (EAP).
If this sounds like the right job for you, then use the button below to submit your application. Be prepared to upload a cover letter, resume or CV, and contact information on three professional references. We look forward to reviewing your application.