Summary: The Assistant Director is a full-time position responsible for overseeing all programming and partnerships for the External Programs. This position reports to the Associate Vice President for Advancement and Managing Director for External Relations.

Essential Duties and Responsibilities include the following. Other duties may be assigned as needed.

• Manage the growth of annual conference events with responsibilities including working with steering committees to track monthly planning progress, building strong program agendas and handling all program logistics (promotion, credit approval and processing, speaker and participant needs, and post-event evaluation) in an effort to generate revenue, advertise graduate programs and build the brand of Queens. These events include but are not limited to: HR Leadership Summit, Estate Planners Day and TWIST Conference for Women.
• Manage annual Business Women of the Year and Entrepreneurial Leadership Circle Hall of Fame community events with responsibilities including handling all program logistics, selection of winners and execution of the luncheon/dinner.
• Solicit sponsorships for all annual events, carry out appropriate benefits and cultivate long-term relationships with organizations to ensure continued partnership
• Actively work to increase participant numbers
• Manage existing partnerships with both on-campus departments and community organizations
• Identify opportunities to collaborate on mission-aligned projects with other university departments in an effort to collectively and strategically accomplish goals, specifically related to making Queens the premier and cultural education partner in the Charlotte community
• Oversee annual budget for External Programs including projections, individual event reconciliation and accounts payable and receivable.
• Manage the part-time staff and/or student interns on as needed basis on each event
• Work directly with Marketing and Community Relations to ensure that program and event messaging is being conveyed effectively and according to the Queens’ brand guidelines. 

Experience, Knowledge and Skills Required

• Strong interpersonal skills and leadership qualities, including the ability to quickly establish rapport with a wide spectrum of people, both external and internal to the university
• Preferred experience in sales, advancement, marketing, event planning and/or client management 
• Preferred experience in project management
• Required general business acumen with understanding to assist with content development for various conference events.
• Demonstrated organization and planning skills; strong attention to detail as well as follow-up and follow-through skills to ensure completion of goals and objectives
• Creativity and ability to think strategically about future events
• Excellent communication (verbal, written, interpersonal) and customer service skills
• Proven ability to plan and make effective presentations to small and large groups
• Proven ability to quickly learn and apply new information
• Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
• Ability to develop business case for assessment of program success
• Computer proficiency in Microsoft Office Suite
• Bachelor’s degree or equivalent combination of education and experience.

Physical Requirements (with or without reasonable accommodation)

• Visual Abilities: Read reports, create presentations and use a computer system.
  
• Hearing: Hear well enough to communicate with co-workers, vendors, and students.
• Dexterity, Grasping, Feeling: Write, type and use the telephone, copier, and computer systems.
• Mobility: Open files and operate office machines; move between departments and attend meetings across campus.
• Talking: Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly.
• Lifting, Pulling, Pushing: Exert up to 50 pounds for force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

• Work in office environment, contact with employees, students, parents, providers and vendors.
• Work has deadlines, multiple interruptions, high volume and may be stressful at times.

ABOUT QUEENS

Queens University of Charlotte is a student-centered, comprehensive, private university affiliated with the Presbyterian Church (U.S.A.). With a foundation in the liberal arts and a commitment to excellence in education, the university serves the needs of a diverse co-educational student body of 2,200 with a variety of undergraduate and graduate programs. Queens offers students learning experiences through the College of Arts & Sciences, the McColl School of Business, the James L. Knight School of Communication, the Wayland H. Cato, Jr. School of Education, the Presbyterian School of Nursing and the Andrew Blair College of Health and the Hayworth School of Graduate and Continuing Studies. In all of its programs, Queens emphasizes active and collaborative learning, meaningful student-teacher relationships, a creative synthesis of the liberal arts with the world of work, and the value and necessity of lifelong learning. Additional information about Queens University of Charlotte may be found at www.queens.edu Queens University of Charlotte values campus diversity and demonstrates this in campus initiatives; we particularly encourage members of historically under-represented groups to apply.

Benefits

Queens offers medical, vision and dental insurance, domestic partner benefits, defined contribution retirement plan & supplemental retirement plan, vacation and paid holidays, tuition remission, pet insurance, critical illness insurance, pre-paid legal plan, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, health savings account), sick leave and long-term disability leave, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free Levine Center for Wellness & Recreation access.

Queens is an equal opportunity employer, completely and firmly committed to supporting and celebrating all forms of diversity. Queens does not discriminate on the basis of race, color, gender, sexual orientation, sexual identify, religion, age, national origin, disability, political beliefs, veteran status, genetic information or any characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, athletic programs, employment and hiring policies, or other University-administered programs. Any applicant for employment who needs any reasonable accommodation under the Americans with Disabilities Act should contact the Director of Human Resources 704-337-2297.

If this sounds like the right temporary job for you, then use the button below to submit your application. Be prepared to upload a cover letter, resume or CV, and contact information on three professional references. We look forward to reviewing your submission.