Manager, Ravinia Steans Music Institute

  • 418 Sheridan Rd., Highland Park, IL
  • Full-time

Company Description

Ravinia® is both North America’s longest-running not-for-profit music festival and its most artistically diverse. Over 100 different events by a mix of classical, rock, pop, jazz, R&B, indie, and country performers make up a typical summer season on our two open-air and two indoor stages. Each year the Chicago Symphony Orchestra is featured in six weeks of concerts, many with Chief Conductor Marin Alsop. During the same summer months, the Ravinia Steans Music Institute provides young professional classical and jazz musicians with career-advancing training and concert settings. 

Offstage and year-round, Ravinia’s Reach Teach Play education programs engage 75,000 children and adults—in schools with little to no music curriculum, in our Chicagoland communities, and at our 36-acre park—in our mission to make music equitably accessible to all.

Ravinia embraces diversity in all forms and is committed to providing an equitable and inclusive environment for all staff, musicians, guest artists, audiences, and community members. Ravinia is proud to be an equal opportunity employer. We encourage individuals of all identities and abilities to apply.

Job Description

The Manager for the Ravinia Steans Music Institute (RSMI) reports to the Director of RSMI and works collaboratively with the Assistant Director on the daily operations of RSMI, interfacing with RSMI faculty, fellows, and seasonal staff. This position also manages the logistics of travel and concert operations for RSMI summer programs, alumni tours, and other concerts and events. Additionally, the manager plays an integral role in developing and managing the RSMI alumni network, and supports the RSMI committee. The ideal candidate demonstrates extraordinary organizational skills and excels at building meaningful relationships with artists, staff, and vendors.  A strong collaborator and team player who can prioritize is vital to the success of this position. 

 

Duties and Responsibilities:

RSMI Summer Programs Operations

  • Support the Assistant Director in management of seasonal staff, including hiring, training, and scheduling
  • Arrange and coordinate transportation and housing for RSMI faculty and fellows, including booking air travel, rental cars, hotels, and accommodations
  • In collaboration with Asst. Director, organize housing arrangements for fellows and faculty, and prepare houses for use by Ravinia guests and artists
  • Manage meals for RSMI fellows and faculty, including tracking dietary restrictions, coordinating catering schedules, and interfacing with Ravinia on-site providers
  • Provide administrative and customer service support to RSMI faculty and fellows
  • Manage planning and logistics for all auxiliary board outings and events
  • Produce program book materials
  • Manage RSMI Music Library, including organizing and disseminating repertoire assignments
  • Manage payment of vendors and credit card reconciliations

Tour Management and Off-Site Performances

  • Serve as tour manager during annual alumni tours, which travel nationally
  • Manage booking of RSMI alumni tour performances and serve as primary contact for all performance venues
  • Contract artists and manage all tour logistics (travel, lodging, rehearsals, etc.)
  • Manage requests, hire performers, and oversee logistics for off-season and off-site performance requests 
  • Manage payment of vendors and credit card reconciliations

RSMI Alumni Relations and Board Committee

  • With RSMI Director, develop an RSMI alumni network 
  • Manage alumni database and communications with alumni
  • Provide administrative support for RSMI board committee
  • Plan and coordinate events for alumni and RSMI committee

Qualifications

  • At least three years of experience in arts administration, artist management, or relevant experience in project management and/or hospitality
  • Working knowledge of classical and/or jazz music (repertoire, methods, instruments, etc.) is required
  • Demonstrated ability to work with efficiency and poise in stressful and intense situations
  • Strong organizational and problem-solving skills
  • Ability to work independently and collaboratively within a team environment

 

Additional Information

To be considered:

  • Submit a resume detailing related experience and education.
  • Attach a cover letter that outlines how your related experience and/or education qualifies you for the position.
  • Applicants are reviewed on a rolling basis until the position is filled.

Salary: $50,000 - $55,000

Benefits: Excellent health and welfare benefits, including time off, flexible schedule, employee season lawn pass, participating in Employee Resource Groups, and learning opportunities. 

Work Environment

  • Embrace and actively support Ravinia’s culture of integrity, professionalism, collaboration, mutual respect, and customer focus
  • Work effectively in a fast-paced and service-oriented environment
  • Highly collaborative work environment with a small staff and close relationships
  • Must be willing to work evenings and weekends, especially in the summer season (May - August). 
  • 15% travel required

 

Ravinia is an Equal Opportunity Employer

As an equal opportunity employer, Ravinia strongly believes that diversity of backgrounds, experiences, and perspectives is essential to our success. We strive to create and sustain an equitable and inclusive environment for all our employees. Ravinia does not discriminate on the basis of any protected status under federal, state, or local law. We encourage individuals of all identities and abilities to apply.