Make an impact with SGS! With more than 94,000 employees and 2,600 offices and laboratories across the world, SGS is a silent force working hard behind the scenes to deliver quality and integrity to businesses across nine industries. As the world’s leader in providing inspection, verification, testing and certification services, Forbes ranked the SGS Group as one of the world’s top multinationals and one of the world’s most innovative companies. The Dow Jones Sustainability Index has also recognized the SGS Group for its sustainability processes. In Canada, SGS employs over 2,000 team members across 70 locations.

PRIMARY RESPONSIBILITIES

This position will be responsible for greeting visitors, answering telephone calls and a wide array of administrative related duties to support Finance and management team.  

SPECIFIC RESPONSIBILITIES

• Answers and directs telephone calls appropriately
• Greets scheduled visitors and directs to appropriate area or person
• Greets unscheduled visitors to determine purpose of visit
• Forward incoming emails and faxes
• Process outgoing local and overseas couriers
• Forward incoming mail and prepare/ send outgoing mail
• Distribution and filing of all documentations
• Update and distribution of internal phone, attendance & email lists
• Update and manage access to building (Keys and Password)
• Arranges luncheons, meetings and client functions, and coordinates attendees.
• One of the “First Point of Contact” for Emergency Response Team situations
• Ensures office equipment in reception area and coffee machines are working properly and arranges repair work
• Responsible for inventory count both office and coffee supplies
• Provides back-up support to other Administrative staff as required (vacation relief and busy periods)
• Provide secretarial and administrative support, including typing, minute taking, filing, data input, and set up appointments.
• Assist Finance and Management teams with administrative tasks as needed
• Data entry into customer systems (LIMS, Excel, BOSS etc.)
• Create tracking spreadsheets for invoicing
•  (included in back up for admin functions above) Collections activity and tracking
• Sourcing and creating purchase requisitions, and receiving of goods and services in the system.
• May be assigned special or ad hoc projects, on a regular basis.
• Responsibilities will be modified and/or added as this role develops with the business needs. 

Qualifications

• Minimum of a High School Diploma (5 years) or a General Educational Development equivalency (GED).
• Post-secondary education (College – 3 years) in an Administrative field is a strong asset.
• 3 years of previous working experience in a Receptionist/Administrative related role is required.

REQUIRED SKILLS

• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Candidates must demonstrate excellent verbal and written communication skills including grammar and composition
• Ability to work well with others & independently.
• Proven time management skills and a strong attention to detail.
• Works well under pressure.
• Extended hours and shift work may be required from time to time.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
• Ability to work well with others, independently and remain at work station for extended periods of time.

#SGSIND1

SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process.  Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.