Facilities Coordinator: Workplace Management

  • San Francisco, CA
  • Full-time

Company Description

We believe everyone should be able to participate and thrive in the economy. So we’re building tools that make commerce easier and more accessible to all. We started with a little white credit card reader but haven’t stopped there. Our new reader helps our sellers accept chip cards and NFC payments, and our Cash app lets people pay each other back instantly. We’re empowering the independent electrician to send invoices, setting up the favorite food truck with a delivery option, helping the ice cream shop pay its employees, and giving the burgeoning coffee chain capital for a second, third, and fourth location. Let’s shorten the distance between having an idea and making a living from it. We’re here to help sellers of all sizes start, run, and grow their business—and helping them grow their business is good business for everyone.

Job Description

This Facilities Coordinator role focuses on workplace seating management: the role is equal parts project manager, data analyst, and relationship builder. The person in this role will maintain seating records in Office Space, Square’s workplace management tool, perform capacity analysis, and manage cross-functional seating projects in collaboration with a wide range of internal and external partners.

The person in this role will also support our Facilities Team with project management work in the SF Office, as it relates to workplace moves, adds, and changes. They will be also be coordinating and scheduling vendors for refresh projects, and leading smaller projects of their own. In addition to focus area work, they will also support core office and facilities operations and lend a hand where needed in any big project the Experience team takes on.

The individual who will succeed in this role is a creative problem solver with high attention to detail, ability to prioritize work to balance multiple projects and deadlines, and a proactive approach to tackling issues. Because the role includes significant collaborative analytical work, ideal candidates will have demonstrated proficiency with Excel and GSuite, and the aptitude to quickly master new technical tools and platforms.


You Will:

  • Manage Office Space: maintain seating records; communicate with external and internal partners; facilitate new hire seat assignments; perform periodic audits.

  • Manage physical seating: facilitate departure desk cleanups; plan, coordinate, and execute all team seating moves/adds/changes (MAC).

  • Act as a resource on seating management and Office Space for Square’s global Office Management team.

  • Support the Facilities Team with construction management projects in the SF office; lead smaller scope work.

  • Manage furniture vendor relationship, including procurement and repairs.

  • Manage moving vendor relationship; coordinate + oversee on-site work.

  • Maintain office signage, new adds and maintenance/ repairs

  • Respond to facilities service requests as assigned.

  • Perform a variety of other Office Team operational work and projects as as needed.

You Have:

  • 2-3 years coordinator experience in office, facilities, or a relevant field combining customer service with operational work.

  • Demonstrated intermediate proficiency with Excel or other spreadsheet tools; familiarity with GSuite.

  • Vendor management experience.

  • Exposure to construction project management; experience managing projects of moderate scope.

  • Excellent communication skills, strong orientation toward customer service.

  • Attention to detail and the drive to produce results.

  • A highly flexible working style, with the ability to balance multiple competing priorities.

Additional Information

At Square, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.