Payroll Analyst
- Full-time
Company Description
We believe everyone should be able to participate and thrive in the economy. So we’re building tools that make commerce easier and more accessible to all. We started with a little white credit card reader but haven’t stopped there. Our new reader helps our sellers accept chip cards and NFC payments, and our Cash app lets people pay each other back instantly. We’re empowering the independent electrician to send invoices, setting up the favorite food truck with a delivery option, helping the ice cream shop pay its employees, and giving the burgeoning coffee chain capital for a second, third, and fourth location. Let’s shorten the distance between having an idea and making a living from it. We’re here to help sellers of all sizes start, run, and grow their business—and helping them grow their business is good business for everyone.
Job Description
The Payroll Analyst position is based in San Francisco and reports to the Sr Global Payroll Manager. The role is responsible for the administration of the day to day payroll operations and accuracy of the payroll system data to deliver the company's semi-monthly and bi-weekly payrolls. This position will also serve as a backup for the Sr Global Payroll Manager, be a key employee resource for payroll matters and will perform other related duties as required.
You will:
Process multi states payroll and multiple countries ensuring compliance with international and domestic rules, regulations and laws
Process termination payment according to state requirements
Process new hire set up (I.e. state and local tax, time and attendance profile)
Process 401k and other benefits funding after each payroll cycle
Process off- cycle payrolls (Relocation, commission, etc)
Support In-pat and Ex-Pat payroll tax inquiries for the global mobility team
Process the secondee employee population and shadow payrolls
Partner with other Senior Analyst and Sr Global Payroll Manager on the implementation of new technology to streamline Global Payroll Processing
Audit data integrity between Workday HRIS and ADP Workforce Now Payroll to ensure both systems are in sync on a per pay payroll cycle
Audit International Payroll Data to ensure accurate payments are processed timely
Audit payrolls bi-weekly and semi monthly cycles before submitting to Sr Global Payroll manager for final release of payments
Partner with Senior Analyst to provide accurate W2's and International countries W2 equivalents
Assist in testing new functional system enhancements, system updates and integrations
Collaborate with multiple business teams within the organization like HR, Equity and Business Systems
Identify and participate in process improvement projects, including various implementation and upgrades
Monitor employee email inquiries from the payroll@ inbox and respond to employees as necessary within a timely manner
Participate in payroll projects and opportunities as assigned
Process garnishments, unemployment wage claims and other tax tracers as needed
Work closely with the other Payroll Analysts to provide excellent customer service to our employees and business partners
Work closely with internal staff and vendors to ensure HR, Benefits and Payroll changes are processed, accurate funding occurs for all accounts, tax remittance, general ledger balancing , month-end close and management reporting is completed in a timely manner
Assist Sr Global Payroll Manager with annual audits such as 401k and Worker's Comp
Work with the team to provide guidance in payroll processes and provide feedback to improve payroll processes
Support payroll data reporting using ADP /Workday reporting tools
Qualifications
You have:
Minimum 5+ years experience of global payroll processing (countries located in EMEA and APAC)
Proficient in MS Excel including advanced formulas functions (Vlookups, Pivot tables, IF statements)
10+ years of payroll experience and knowledgeable of wage and hourly laws
Working knowledge with ADP Workforce Now, and Workday
Experience with federal, state, local statutory and worker's compensation payroll audits
Knowledge of SOX controls
Excellent verbal and written communications skills
Strong ability to maintain confidentiality to payroll and other employee personal information
Excellent problem solving skills, analytical mindset with good judgement and high level of attention to details and accuracy
Independent and able to work with minimum supervision
Excellent organization skills; ability to handle multiple priorities within deadlines is required
CPP certification preferred
Additional Information
At Square, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.