Executive Assistant

  • San Francisco, CA
  • Full-time

Company Description

We believe the economy is better when everyone has access. When everyone has room to grow. No one should be left out because the cost is too great or the technology too complex. We started with a little white credit card reader but haven’t stopped there. We’re empowering the independent electrician to send invoices, setting up the favorite food truck with a delivery option, helping the ice cream shop pay its employees, and giving the burgeoning coffee chain capital for a second, third, and fourth location. We’re here to help sellers of all sizes start, run, and grow their business—and helping them grow their business is good business for everyone.

Job Description

Square is looking for detail oriented, creative, and reliable business partners to join our Executive Assistant team, supporting our executives and their teams across the company. Our Executive Assistants are critical team members who hold everything together - you will have the opportunity to participate in wide-ranging, confidential, and strategic tasks to support Squares objectives and take our company to the next level. We are looking for candidates with an innate passion for learning, who enjoy taking on new challenges and projects, and who excel at being mindful of details in an energetic, fast-paced, and ever-changing environment. We value diverse backgrounds as well as traditional EA experience (if such a thing exists), and are hiring across multiple levels on the team.

You will:

  • Prioritize and manage multiple projects simultaneously, proactively identifying gaps and inefficiencies while working to smooth the seams and keep the team on track

  • Develop a deep understanding of your own teams as well as cross-functional partners through ongoing collaboration

  • Find new and efficient ways to create and maintain work systems and processes to help maximize your executives time, including weekly reporting, goal-tracking, and team meetings

  • Demonstrate composure and flexibility, regardless of competing priorities

  • Ensure your executives are prepared for all meetings and events, and assist with preparation of presentation materials

  • Maintain sensitive and complex calendars, requiring coordination with both internal and external executives and assistants

  • Schedule domestic and international travel and daily agendas, with impeccable attention to detail

  • Reconcile business expenses in a timely manner and continuously track team budgets

Qualifications

You have:

  • Between 2-7 years of experience (as we are currently hiring for several roles at varying levels) as an Executive Assistant, Administrative Business Partner, or similar role

  • Experience handling a wide range of administrative support tasks and projects

  • Extraordinary organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs

  • The ability to collaborate and communicate with team members at all levels, sometimes under pressure, while remaining proactive, resourceful and efficient, with a high level of professionalism and discretion

  • Expert level written, verbal communication, and computer skills including the ability to use Gmail, Google Docs/Sheets/Forms, and Keynote

 
 
 
 
 
 
 

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    Additional Information

    At Square, our purpose is to empower – within and outside of our walls. In order to build the best tools for the businesses and customers we support all over the world, we have to start at home with a workforce as diverse and empowered as our sellers. To this end, we take great care to evaluate all employees and job applicants equally, based on merit, competence, and qualifications. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. We encourage candidates from all backgrounds to apply and always consider qualified applicants with arrest and conviction records, in accordance with the San Francisco Fair Chance Ordinance. Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to assistance(at)squareup.com. We will treat your request as confidentially as possible. In your email, please include your name and preferred method of contact, and we will respond as soon as possible.