Legal Operations eBilling Coordinator
- Full-time
Company Description
Job Description
Legal Operations is a multi-disciplinary team charged with improving and maintaining the Legal team's internal processes, systems, and technology tools. Our responsibilities include vendor/financial spend management, contracts management, knowledge management, increasing overall operational effectiveness by implementing new technologies and policies, and special projects. Working collaboratively across Square, we keep Legal a well-oiled machine.
As a Legal Operations eBilling Coordinator you will administer the department’s eBilling platform, enforce our Billing Guidelines, review and analyze external spend and interact with Square’s legal vendors. With a strong financial acumen and an eye for detail, you will help execute our goal to reduce legal spend, while improving visibility, value, and forecasting.
You will:
Be the primary contact for Legal & Compliance invoices and vendor management (internally & externally)
Build and manage relationships with billing teams from law firm partners and legal vendors
Manage law firm and vendor onboarding process in eBilling and AP platforms
Partner with Legal leads to understand the nature of their work and any unique billing and financial requirements
Manage the invoice process, including audits for data accuracy, adherence of billing guidelines, and financial controls
Analyze rejections/deductions, troubleshoot and resolve issues, coordinate and process revisions/adjustments
Monitor and reconcile invoices between our eBilling and AP systems
Provide routine and ad hoc analysis and reporting; proactively identify trends influencing legal spending
Liaise with Legal Ops Lead and Accounting to manage monthly accruals
Facilitate training sessions on eBilling platform
Develop playbooks on fee arrangements, discounts, and other data to act as resources when auditing portfolio of outside counsel/vendors
Customize reports and matter management templates to support internal teams
Identify opportunities to improve processes, share best practices, and improve efficiency with the Legal team’s eBilling and financial processes
Support and manage various ad hoc projects within the team as needed
Qualifications
You have:
5+ years experience in international accounts payable or accounting required; preference for legal specific experience (in-house or law firm)
3+ years Legal eBilling management experience required; preference for experience in Simple Legal or Legal Tracker
Advanced Excel skills (i.e. creating and manipulating pivot tables, vLookup, formulas, formatting) required
The ability to build strong relationships within the Legal team, and other cross-functional stakeholders including AP, Procurement, Accounting, Infosec, IT, and other operational teams
Strong attention to detail; conscientious attitude and commitment to quality and accuracy
Strong client service orientation; solutions oriented
Time management awareness; proactively scopes project requirements to meet deadlines
A team player attitude; can easily handle multi-tasking between shifting priorities