Payroll Systems and Tax Manager

  • San Francisco, CA
  • Full-time

Company Description

We believe the economy is better when everyone has access. When everyone has room to grow. No one should be left out because the cost is too great or the technology too complex. We started with a little white credit card reader but haven’t stopped there. We’re empowering the independent electrician to send invoices, setting up the favorite food truck with a delivery option, helping the ice cream shop pay its employees, and giving the burgeoning coffee chain capital for a second, third, and fourth location. We’re here to help sellers of all sizes start, run, and grow their business—and helping them grow their business is good business for everyone.

Job Description

The Payroll Systems and Tax Manager position is based in Oakland and reports to the Global Payroll Lead. This role is responsible for managing various payroll configurations,  administration of the US Payroll Tax operations, accuracy of the payroll system data to deliver the company's semi-monthly and bi-weekly payrolls and managing analytics. The role also requires managing global year end activities. This position will also be a key employee resource for payroll matters and will perform other related duties as required.

You will:

  • Manage the delivery of payroll analytics servicing all Payroll reporting requests from various departments or external
  • Manage various payroll files integrations such as Benefits files, commissions files meeting each payroll cycle including HR and Payroll integration
  • Manage the payroll stock processing for US, and Global mobilities including global ESPP election and purchase contributions
  • Manage Payroll tax vendor to assure timely resolution of Tax notices
  • Manage payroll tax filing set up for new locations including registrations
  • Support the Sr Global Payroll Manager with QTR and year-end tax reconciliation up to W-2 balancing
  • Support the Sr Global Payroll Manager with preparing Amended Tax returns and W-2c as needed
  • Manage balancing Payroll invoices linked to Payroll cash disbursement
  • Partner with Senior Global Payroll Manager to provide accurate W2's
  • Manage the balancing of various Global annual filing (T-4, PD11, PD60, etc)
  • Support the Payroll team with state and Local Tax setup including reciprocity validations
  • Partner with other Senior Analyst and Sr Global Payroll Manager on the implementation of new technology to streamline Payroll Processing US and Global
  • Manage testing new system set up, functional system enhancements, system updates and integrations
  • Collaborate with multiple business teams (i.e. HR, HRops, accounting, Equity and Business Systems)
  • Identify and participate in process improvement projects, including various implementation and upgrades
  • Manage Payroll Standard Operating Procedure Documentation
  • Work closely with the Payroll operation team to provide excellent customer service to our employees and business partners
  • Work closely with internal cross functional team and vendors to ensure HR, Benefits and Payroll changes are processed, accurate funding occurs for all accounts, tax remittance, general ledger balancing, month-end close support is completed in a timely manner
  • Assist Sr Global Payroll Manager with annual audits (I.e. 401k , Worker's Comp, SOX audit)
  • Support the payroll accounting team with Month end reconciliation research as needed
  • Participate in various payroll projects and other opportunities as assigned


You have:

  • Minimum 6+ years’ experience in US payroll tax administration
  • Strong understanding of Payroll accounting procedures
  • Proficient in MS Excel including advanced formulas functions (Vlookups, Pivot tables, IF statements)
  • 5+ years of payroll experience and knowledgeable of wage and hourly laws
  • Strong analytical-report writer experience
  • Working knowledge with ADP Workforce Now, Ultimate (Ultipro) and Workday HRIS a plus
  • Experience with federal, state, local statutory and various payroll audits support
  • Knowledge of SOX controls
  • Excellent verbal and written communications skills
  • Strong ability to maintain confidentiality to payroll and other employee personal information
  • Excellent problem-solving skills, analytical mindset with good judgement and high level of attention to details and accuracy
  • Independent and able to work with minimum supervision
  • Excellent organization skills; ability to handle multiple priorities within deadlines is required 
  • CPP certification preferred

Additional Information

At Square, our purpose is to empower – within and outside of our walls. In order to build the best tools for the businesses and customers we support all over the world, we have to start at home with a workforce as diverse and empowered as our sellers. To this end, we take great care to evaluate all employees and job applicants equally, based on merit, competence, and qualifications. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. We encourage candidates from all backgrounds to apply and always consider qualified applicants with arrest and conviction records, in accordance with the San Francisco Fair Chance Ordinance. Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to assistance(at) We will treat your request as confidentially as possible. In your email, please include your name and preferred method of contact, and we will respond as soon as possible. Perks At Square, we want you to be well and thrive. Our global benefits package includes: Healthcare coverage, Retirement Plans, Employee Stock Purchase Program, Meal reimbursements, Wellness perks, Paid parental leave, Flexible time off, Learning and Development resources