- Oakland, CA, USA
Square is looking for a dynamic and creative individual to join the Executive Assistant organization, supporting our top executives and their teams. Our Administrative Assistants are the critical partners who hold everything together - from calendaring and meeting facilitation, to reporting processes and team operations, you will participate in confidential and high priority efforts to support Square's goals. The Square EA Team is a centralized organization, where AAs and EAs report into EA Managers. We are looking for an AA who has a natural passion for learning and taking on new challenges, who can work with a high level of discretion and confidentiality, and who excels at being mindful of details in an energetic environment.
Provide administrative support to several executives, maintaining sensitive and complex calendars, domestic and international travel, requiring coordination with both internal and external executives, partners, and EAs.
Be the executive’s right hand by attending important meetings, being an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.
Identify gaps and process improvements to create efficiency and scale for the team and leaders
Assist with team-wide programming such as all hands presentations and offsites
Develop an understanding of the team and field requests from members, as well as internal and external contacts, making a point to be available and approachable.
Maintain relationships and strong communication with collaborators across the globe to help support team programs and goals.
Between 2-3 years of experience or a bachelor's degree
Experience handling a wide range of administrative projects and support tasks
The ability to collaborate and communicate with team members at all levels, while remaining proactive, resourceful and efficient
Deep empathy for your executives, teams, and peers at all levels
High level of discretion and ability to handle confidential information
Knack for organization and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Working knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail)