Administrative Assistant

  • Oakland, CA, USA
  • Full-time

Company Description

When we launched the little white reader, we invented mobile, ubiquitous payments and enabled anyone to start, run, and grow a business. Ten years and billions of transactions later we’re reimagining commerce for businesses of all types and sizes—we’re enabling the independent electrician to send invoices, helping the beauty salon pay its employees, and giving the burgeoning coffee chain capital for a second, third, and fourth location. We’re working to find new and better ways to help businesses succeed on their own terms—and we’re looking for people like you to help shape tomorrow at Square.

Job Description

Square is looking for a dynamic and creative individual to join the Executive Assistant organization, supporting our top executives and their teams. Our Administrative Assistants are the critical partners who hold everything together - from calendaring and meeting facilitation, to reporting processes and team operations, you will participate in confidential and high priority efforts to support Square's goals. The Square EA Team is a centralized organization, where AAs and EAs report into EA Managers. We are looking for an AA who has a natural passion for learning and taking on new challenges, who can work with a high level of discretion and confidentiality, and who excels at being mindful of details in an energetic environment.

You will:

  • Provide administrative support to several executives, maintaining sensitive and complex calendars, domestic and international travel, requiring coordination with both internal and external executives, partners, and EAs.

  • Be the executive’s right hand by attending important meetings, being an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.

  • Identify gaps and process improvements to create efficiency and scale for the team and leaders

  • Assist with team-wide programming such as all hands presentations and offsites

  • Develop an understanding of the team and field requests from members, as well as internal and external contacts, making a point to be available and approachable.

  • Maintain relationships and strong communication with collaborators across the globe to help support team programs and goals.

Qualifications

You have:

  • Between 2-3 years of experience or a bachelor's degree

  • Experience handling a wide range of administrative projects and support tasks

  • The ability to collaborate and communicate with team members at all levels, while remaining proactive, resourceful and efficient

  • Deep empathy for your executives, teams, and peers at all levels

  • High level of discretion and ability to handle confidential information

  • Knack for organization and appreciation for the challenges of supporting a growing team of diverse personalities and programs

  • Working knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail)

Additional Information

At Square, our purpose is to empower – within and outside of our walls. In order to build the best tools for the businesses and customers we support all over the world, we have to start at home with a workforce as diverse and empowered as our sellers. To this end, we take great care to evaluate all employees and job applicants equally, based on merit, competence, and qualifications. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. We encourage candidates from all backgrounds to apply and always consider qualified applicants with arrest and conviction records, in accordance with the San Francisco Fair Chance Ordinance. Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to assistance(at)squareup.com. We will treat your request as confidentially as possible. In your email, please include your name and preferred method of contact, and we will respond as soon as possible. Perks At Square, we want you to be well and thrive. Our global benefits package includes: Healthcare coverage, Retirement Plans, Employee Stock Purchase Program, Meal reimbursements, Wellness perks, Paid parental leave, Flexible time off, Learning and Development resources