Executive Assistant
- Full-time
- Alternate Location: Portland, United States
Company Description
Job Description
Square is looking for a dynamic and creative individual to join the Executive Operations team, helping our top executives and supporting their teams. Our Executive Assistants are the strategic partners who hold everything together - from calendaring and travel, to reporting processes and team support, you will participate in confidential efforts to support Square's programs. The Square Executive Operations team is a centralized organization where our EAs report into EA Managers. We are looking for an EA who has a natural passion for learning and people development, enjoys taking on new tasks and projects, and who consistently executes at a high level in an energetic and human-centric environment.
You Will:
Provide administrative and strategic support to the leads of our Tax, Treasury and Internal Audit teams Responsibilities include maintaining sensitive and complex calendars, requiring coordination with executives, partners, and EAs
Be the executive's right hand by attending important meetings, taking notes, being an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness
Find new and efficient ways to create work processes to help maximize your executives' time, including weekly and quarterly reporting, goal-tracking, and team meetings
Prioritize, proactively identifying gaps and taking ownership of projects; help compile and prepare material and agendas for team meetings, such as all-hands presentations and events
Maintain confidential information and effectively manage competing projects
Foster relationships with several cross-functional partners to help support team programs and goals
Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole
Qualifications
You Have:
4+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role
Strong communication skills and ability to connect distributed teams in a remote environment
Extraordinary organizational skills, and experience managing the challenges of supporting a growing team with diverse personalities and a dynamic workflow
Full comfort working in a remote working environment
Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment
Proficient using Google Suite and Apple products
Additional Information
Perks
At Square, we want you to be well and thrive. Our global benefits package includes:
- Healthcare coverage
- Retirement Plans
- Employee Stock Purchase Program
- Wellness perks
- Paid parental leave
- Paid time off
- Learning and Development resources