Program Specialist I (Texas Workforce Commission)
Texas Workforce Commission (TWC) is the state agency charged with overseeing and providing workforce development services to employers and job seekers of Texas. TWC strengthens the Texas economy by providing the workforce development component of the Governor's economic development strategy. Texas boasts an incredibly skilled workforce ready to attract enterprise to the Lone Star State. By focusing on the needs of employers, TWC gives Texas the competitive edge necessary to draw business here.
The Texas Workforce Commission (TWC) is hiring a Program Specialist I in the
Conference Planning and Media department.
This position performs routine
consultative services and technical assistance work. The Program Specialist I:
1. Develops contracts for bidding following State of Texas
- Writes bid specifications and evaluates contracts for
services appropriate for meetings.
- Monitors contracts by checking billings,
fiscal data and compliance with terms of contract and policies.
- Serves as a
liaison with contract provider to ensure proper services have been rendered for
- Handles entire process of meeting from beginning to final
payment of invoice.
2. Directly assist with coordinating, scheduling and
confirming meeting rooms and lodging for agency personnel and programs
conducting statewide meeting/conferences and training.
- Responsible for
program-specific conference planning for the Texas Workforce Solutions (board,
contractor, and TWC).
- Maintains reference files for statewide meeting
facilities and hotels.
- Schedules meeting and reserves rooms for the TWC
State Office Complex: confirms room set-up and coordinates audio/visual
- Develops and coordinates registration for conferences and
- Provides registration assistance which includes notification and
confirmation to registrants and staff of trainings.
- Prepares and process
appropriate forms for hotel direct bills of sleeping room and meeting room
rental- Handles all registration and billing for the TWC Statewide Conference
and other agency meetings.
- Prepares and distributes rooming confirmation
lists for hotels and agency personnel.
- Conducts site visits and meets with
hotel representatives when necessary.- When necessary also helps with travel of
- Provide on-site registration when necessary.
statewide calls for the Texas Business Conferences.
3. Directly assists
Director with coordination of Texas Business Conference Meetings, Statewide
Conference and Adhoc meetings
- Assists with all aspects of the TBC Meetings
including on-site coordinating of meetings.
4. Provides support for
agency Meeting/Conference Coordinator to ensure efficient work-flow of office.
- Answers telephones, prepares and edits agency correspondence, reports,
forms, memoranda, contracts, vouchers, process mail, operates fax and Xerox
machines, handles routine office tasks and performs messenger tasks.
Maintains files and records correspondence and contract relating to meeting and
5. Sets up and facilitates A/V needs for agency meetings and
- Performs, coordinates, and facilitates audio/visual needs for
agency meetings and conferences within TWC, Capitol Complex, and statewide
- This position involves 25% travel.
Program Specialist I Graduation from an accredited
four-year college or university plus two years of full-time experience in the
development, implementation, or interpretation of policies and procedures in a
public or private agency.
Twelve semester hours of graduate study from an
accredited college or university may be substituted for each year of the
required qualifying experience.A doctorate degree from an accredited college or
university will satisfy the minimum qualifications.One additional year of
full-time qualifying experience may be substituted for each year (30 semester
hours) of the required education.
The salary range for this position is $3,081.33-$3,539.86 per month,
depending on qualifications.
Use your military skills to
qualify for this position or other jobs! Go to www.texasskillstowork.com to
translate your military work experience and training courses into civilian job
terms, qualifications and skill sets.Also, you can compare this position to
military occupations (MOS) at the Texas State Auditor's Office by pasting this
link into your
How to Apply:To be considered, please forward a completed State of Texas Application for Employment to: Texas Workforce Commission, Human Resources Department, Room 230, 101 East 15th Street, Austin, Texas 78778 0001; fax a completed State of Texas Application for Employment to 512-463-2832; or apply online at www.workintexas.com. This is a security sensitive position. A criminal background investigation will be conducted on the final candidates for the job. Selectee must provide proof of identity and eligibility to work in the United States. Please indicate the Job Posting Number, on the application. The Texas Workforce Commission uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.