The University is Aotearoa New Zealand’s pre-eminent higher education institution and a comprehensive, research-intensive, and international university, as reflected in our global ranking – 85 in the 2021 QS World University Rankings and 1st in the world in the THE University Impact Rankings.

Due to a secondment, we now have the opportunity to have a new Medical Programme Directorate Systems Coordinator join us on a 12-month fixed-term basis. This is a varied role that primarily focuses on navigating the University systems and providing technical advice and support for the Medical Programme Directorate and its functions. 

You will get exposure to a number of projects and work across a number of departments, schools and the faculty.  

Te Whiwhinga mahi | The opportunity  

Situated within the Faculty of Medical and Health Sciences, the Medical Programme Directorate is a small, friendly, supportive team of both academic clinicians and professional staff, responsible for the administration of the medical programme.

This position involves providing technical advice and administration including:

• Administration and regular maintenance of the MBChB portal which is one of the key sources of information for MBChB students
• Monitoring of student compliance with internal programme requirements (eg. Immunisation status reports) as well as external legislation such as the Vulnerable Children’s Act (VCA)
• Managing and providing technical support for the completion of electronic Clinical Supervisor Reports (eCSR)
• Being responsible for digitally maintaining student records

For more detailed information, please refer to the position description. 

He kōrero mōu | About you 

You will be a highly organised tech-savvy people person who has the ability to build positive relationships across a large organisation. 

You will have had experience previously working in an administrative role and be able to showcase your continuous improvement focus. While you do not need prior experience working in the Faculty of Medical and Health Science, you will be confident in your ability to understand new information as you work towards becoming the subject matter expert in our portal and systems. 

Candidates should have advanced computing skills underpinned by excellent communication skills. In addition, a proactive attitude, confidence, a willingness to learn and adapt, and a strong commitment to quality in customer service is needed.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland (42,000 students) is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. 

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services. 

For more information please visit Staff Benefits. 

Me pēhea te tuku tono How to apply 

Please note we are happy to answer your questions but we do not accept applications by email.   

Applications must be submitted online, by the closing date of 1st of August 2021 to be considered. Please include your cover letter and/or CV highlighting how you can meet the skills and experiences detailed above.

Please note the salary for this role varies between $53,300 to $66,500 depending on experience.

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In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for two weeks on arrival.  

It is uncertain when these border restrictions will change, and this may impact the degree to which an off-shore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website. 

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz