Office Coordinator

  • San Francisco, CA, USA
  • Full-time
  • Department: Business Operations

Company Description

Do you want to be a part of high-growth global startup selling products spanning 190 countries? 

Tradeshift is disrupting a stale e-invoicing, procure to pay, and financial solutions market. We are connecting companies of all sizes and providing them with the platform and network needed to create value from old processes like procurement, invoicing,  payments, and workflow. Tradeshift is redefining an enterprise space that has seen little change in many years. We recognize that business is messy and business is social. Understanding these two facts drives the development of Tradeshift - a platform for all your business interactions. 

Job Description

Our Office Operations Team

The members of this team come from various backgrounds and geographies and we all thrive off challenging the status quo. We are the team that cultivates and supports all of Tradeshift’s business functions and prides ourselves on employee happiness. We strive to hire the best and brightest people, who excel in a cutting edge, collaborative, fast-paced and always evolving environment.  We are seeking enthusiastic individuals to join our team and help us solve real-world problems while having fun along the way.

What You Will Be Doing:

  • Handle the reception/entrance area - greeting, welcoming, registering and directing all visitors whilst maintaining a professional image

  • Provide exemplary customer service to guests, visitors, and employees

  • Be proactive in maintaining office appearance, bring energy and excitement to the team and take the initiative of tasks and projects

  • Ensure that the entrance, reception and guest areas are clean and tidy

  • Handle mail and deliveries

  • Liaise with suppliers

  • Take inventory and manage the ordering of supplies to make sure the office is fully stocked at all times

  • Keep budgets up to date and reduce waste of resources where it is possible

  • Coordinate the office visitors calendar

  • Organize receipts for department credit cards

  • Handle key inventory and protocol

  • Oversee and facilitate corporate apartment bookings and cleaning schedules

  • Assist with Office Operations Shift-On

  • Assist in the coordination of Tradeshift office events

  • Special projects and requests as assigned by manager

  • Cleaning/pickup of conference rooms between meetings

  • Assist in kitchen set-up and clean-up for breakfast and lunch

  • Maintain the general upkeep of all common areas

  • Restock refrigerators and snacks

  • Help set-up/clean-up for special events

Qualifications

  • You have a minimum of 2 years of reception and customer service experience

  • You have been an Office Assistant, Hotel Receptionist or F&B Supervisor

  • You speak and write English fluently

  • You are familiar with Google Suite

  • You are an organized, confident, self-aware, self-starter

  • You have strong communication & interpersonal skills

  • You are able to work independently, multitask and self-manage your workload

  • You are a team player, adaptable individual

  • You are service minded, flexible and welcome challenges

  • Your schedule is flexible to take calls with our international team on late afternoons/ unexpected hours when necessary

Additional Information

At the center of Tradeshift’s values is the belief that the single most important thing we do is continue to hire the best people and create a workplace where they can thrive. To reward our employees for the great work they’re doing we offer a number of perks and benefits, including:

 

- Ambitious international startup

- A highly skilled international team that is working on a global product from a strong strategic vision

- Competitive compensation package

- Flexible working hours

- Company laptop friendly and relaxed working atmosphere

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