Office Manager

  • Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
  • Full-time
  • Department: Business Operations

Company Description

Do you want to be a part of high-growth global startup selling products spanning 190 countries?  Tradeshift is disrupting a stale e-invoicing, procure to pay and financial solutions market. By connecting companies of all sizes and providing them with the platform, network and tools needed to develop apps, communicate in real-time and create value from old processes like invoicing, payments and workflow, Tradeshift is redefining an enterprise space that has seen little change in many years. We recognize that business is messy and business is social. Understanding these two facts drives the development of Tradeshift - a platform for all your business interactions.

Our Office Operations Team

The members of this team come from various backgrounds and geographies and we all thrive off, challenging the status quo. We are the team that cultivates and supports all of Tradeshift’s business functions and prides ourselves on employee happiness. We strive to hire the best and brightest people, who excel in a cutting edge, collaborative, fast paced and always evolving environment.  We are seeking enthusiastic individuals to join our team and help us solve real world problems while having fun along the way.

Job Description

What you will be doing:

  • Handle the reception/entrance area - greeting, welcoming, registering and directing all visitors whilst maintaining a professional image

  • Provide exemplary customer service to guests, visitors, and employees

  • Be proactive in maintaining office appearance, bring energy and excitement to the team and take the initiative of tasks and projects

  • Ensure that the entrance, reception and guest areas are clean and tidy

  • Handle mail and deliveries

  • Liaise with suppliers

  • Take inventory and manage the ordering of supplies to make sure the office is fully stocked at all times

  • Keep budgets up to date and reduce waste of resources where it is possible

  • Coordinate the office visitors calendar

  • Oversee daily lunch, snacks and beverage service at the office

  • Organise receipts for department credit cards

  • Handle key inventory and protocol

  • Oversee and facilitate corporate apartment bookings and cleaning schedules

  • Assist with Office Operations shift-on

  • Assist in the coordination of Tradeshift office events

  • Special projects and requests as assigned by manager


About you:

  • You have a minimum of 2 years of reception and customer service experience

  • You have been an Office Assistant, Hotel Receptionist or F&B Supervisor

  • You speak and write English fluently

  • You are familiar with Google Suite

  • You are an organized, confident, self-aware, self-starter

  • You have strong communication & interpersonal skills

  • You are able to work independently, multitask and self-manage your workload

  • You are a team player, adaptable individual

  • You are service minded, flexible and welcome challenges

  • Your schedule is flexible to take calls with our international team on late afternoons/ unexpected hours when necessary

Additional Information


Our culture was formed from day one when three Danes poured their heart and soul into creating a platform that could connect every business in the world. We expect each employee to approach their job at Tradeshift with the same amount of pride and passion and embody the Tradeshift culture that makes us the best company in history.

Shifters come from various backgrounds and nations, and we all thrive off challenging the status quo. We take pride in nurturing employee happiness, encouraging personal development, and welcoming teammates from all walks of life.

We value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The Perks

  • Fixed Transport & Communication Allowance
  • Daily lunch and snacks provided by the company
  • Extensive medical insurance coverage
  • Optical and Dental benefits