HR Generalist & Office Manager

  • Stockholm, Sweden
  • Full-time
  • Department: Business Operations

Company Description

Have you ever worked for a company that actually wanted you to bring your whole self to work every single day?

About Tradeshift
Tradeshift is a unicorn in the fintech industry. We are disrupting a typically stagnant environment by connecting companies of all sizes and providing them with the platform and network needed to create value from old processes like procurement, invoicing, payments, and workflow. We recognize that business is both messy and social - two revelations that have driven the development of Tradeshift, a platform for all your business interactions.

Job Description

As HR Generalist & Office Manager, you will be responsible for coordinating and administering HR initiatives and processes as well as managing the day to day office operations for Tradeshift’s Stockholm office.  We are looking for candidates who are passionate about their work, passionate about people & culture, passionate about doing the right thing and about creating a best in class employee experience. The ideal candidate possesses strong interpersonal and project management skills and thrives in a cross-functional scaling environment.

This individual will have an HR background and preferably have worked in a fast-paced tech environment in addition to having experience with office management. This role demands working closely with the global People Ops and Office Ops teams and local leadership, to administer HR processes and execute on office operations initiatives and services to meet Tradeshift business objectives. The HR Generalist & Office Manager will be empowered to execute current internal processes, build internal business partnerships, project manage the day-to-day HR function and office operations, such as vendor management. This position requires an understanding of Nordic HR related regulations and compliance procedures.

What you will be doing:

  • Serve as the local initial point of contact for employees in Stockholm, Oslo and Germany as it relates to People Ops and Office Ops matters and liaise with employees at all levels

  • Administer and coordinate all people related processes and initiatives, including onboarding, offboarding, performance reviews and work environment activities

  • Provide support to the HR Department by generating reports, filing, auditing, and responding to employee requests

  • Support and champion the desired Tradeshift culture and defined values and any communication and initiatives related to implementing/maintaining our values 

  • Support immigration and relocation processes in the EMEA region

  • Assist with both local and global HR Projects 

  • Manage the office facility including the front desk reception - greeting, welcoming, registering and directing all visitors, and maintaining office appearance 

  • Manage relationships with office vendors and provide exemplary customer service to visitors and employees

  • Actively manage the office compass, seating plan, budget, daily task lists and ensure that office emails, mail and deliveries are handled promptly and professionally 

  • Own and coordinate all employee-related Tradeshift events for the Stockholm office 

  • Effective handling and coordination of Egencia Sweden traveler related issues and assist with alternative lodging arrangements in Stockholm

  • You have a minimum of 2 years broad HR experience and preferable experience from working within office operations, at a rapidly growing startup or in the hospitality industry 

  • Knowledge of Nordic employment law, current legislation, and current HR practices

  • You have a genuine passion for working with employees and managers in solving and proactively preventing problems

  • Ability to adjust and adapt to change together with strong proven administration skills 

  • Excellent communication – both written and verbal, with the ability to relate to employees and management at all levels

  • You are loyal, have integrity and a strong ability to maintain confidentiality.

  • Previous experience working on a global team preferred

  • You are a team player but also know how to say no cordially 

  • Your schedule is flexible to take calls with our international team on nights/unexpected hours only when necessary

Qualifications

You’re perfect for this role if you:

  • You have a minimum of 2 years broad HR experience and preferable experience from working within office operations, at a rapidly growing startup or in the hospitality industry 

  • Knowledge of Nordic employment law, current legislation, and current HR practices

  • You have a genuine passion for working with employees and managers in solving and proactively preventing problems

  • Ability to adjust and adapt to change together with strong proven administration skills 

  • Excellent communication – both written and verbal, with the ability to relate to employees and management at all levels

  • You are loyal, have integrity and a strong ability to maintain confidentiality.

  • Previous experience working on a global team preferred

  • You are a team player but also know how to say no cordially 

  • Your schedule is flexible to take calls with our international team on nights/unexpected hours only when necessary

Additional Information

Location
Our office in Stockholm has a palpable excitement that stems from the constant change that keeps everyone on their toes. Each employee has a voice, and their hard work pays off. No good work goes unnoticed.

Culture 
Our culture began day one when three Danes poured their brains, heart, and guts into creating a platform that could connect every business in the world. We expect each employee to approach their work with the same amount of pride and passion. One day you might find us having a ping pong match in the middle of the work day, and then you’ll find us handing off projects to colleagues in different time zones so we can continue progress around the clock. 

TradeShifters come from various backgrounds and nations, and we all thrive off challenging the status quo. We take pride in nurturing employee happiness, encouraging personal development, and welcoming teammates from all walks of life.

We value diversity and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Why you might like working here:

  • You love autonomy and the freedom to get your work done how you want 
  • You like sharing your opinions and feeling like they matter
  • You want to work for a company that requires you to bring your whole self to work every day: brains, heart, and guts.
  • Career and professional development opportunities

  • Supplemented cell phone plan
 and home internet
  • A competitive compensation package + equity