Office /Admin Assistant
- San Diego, CA
Turtle Beach (www.turtlebeach.com) designs, manufactures and markets high quality audio peripherals for video game consoles and personal computers. Turtle Beach is winning acclaim worldwide for its growing line of Ear Force® headsets. Designed for the avid gamer, these revolutionary headsets give gamers a more immersive and private game audio. Turtle Beach will continue to provide the gaming industry with innovative new products and will continue to push the limits. The company prides itself in their quality, professionalism, and integrity.
Duties and Responsibilities:
Provide general administrative support to senior executive team (2 on site and a few remote based), serve as a backup assistant to CEO; provide day to day administrative assistance for an office of approx. 20 employees.
The ideal candidate will be experienced in handling a wide range of administrative and office support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Read and analyze incoming memos, submissions, and reports to determine their significance and plan
Open, sort, and distribute incoming correspondence, including faxes and email
File and retrieve corporate documents, records, and reports
Greet visitors and determine whether they should be given access to specific individuals
Prepare responses to correspondence containing routine inquiries
Keep the office organized overseeing operations and administration for the San Diego office
Work in conjunction with other office locations – NY, Campbell CA, UK
Point contact for all facilities related matters and badge access system
Expense reports, scheduling, travel, calendars
Liaise with corporate office purchasing, IT and HR for needs at site location
Act as human resources contact for paperwork and functions at location when needed
Ordering of office supplies, materials
Help plan and coordinate meetings, events, conferences, etc.
Basic office duties and other tasks as assigned
• 1-3 years of administrative or office support experience
• Strong knowledge of MS Office, including Word, Excel, PowerPoint
• Experience scheduling travel arrangements and with calendar management • Excellent verbal and written communications skills
• Strong organizational skills
• Should be able to work and interact with various levels of employees
• Experience providing administrative support for employees/offices in multiplelocations (NY & CA) • Bachelor’s degree
• Experience with Gmail preferred