Executive Administrator

  • Full-time
  • Job Family Group: Administration

Company Description

About Visa:

Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do. CyberSource, a Visa company, has been and continues to be a pioneer within the e-Commerce Payment Management world. Our VisaNet network is capable of handling over 65,000 transaction messages per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks.

We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

“Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code.”

Job Description


The role provides
direct administrative support to an SVP as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

Job Scope:

This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of problems/analyzes possible solutions using standard procedures. On occasion, the demands of this position will require working non-standard hours, weekends, etc. (whatever it takes to the job done). This position receives a moderate level of guidance and supervision. Adaptation and flexibility is essential, based on the dynamic nature of the payments industry and the demands of the department.


  • Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms.
  • Perform administrative support duties, including but
    not limited to drafting and typing correspondence, making copies,
    preparing binders, answering and screening managers´ phone calls and
    directing inquiries to the proper party within the team, and maintaining
    and ordering office supplies.
  • Establish and maintain effective and cooperative
    professional business relationships with all levels of management,
    employees and outside companies.
  • Act as a liaison, problem solver, and facilitator as
    the first contact for the senior leader.
  • Manage bi-annual All Staff meetings and solution
    working group meetings including logistics, agenda/materials, on-site
    support and event management.
  • Travel on occasion to manage offsite leadership and
    client meetings.
  • Coordinate conference/meeting room set-up, order
    catering, and make logistical arrangements.
  • Assist with developing and updating complex PowerPoint
    presentations, Excel spreadsheets and documents in support of team
    activities.
  • Handle purchasing card management, monthly budget
    tracking (including POs, invoices and accruals) and updating and
    interfacing with accounting as needed.
  • Process expense reports and providing general
    information to incoming calls regarding Accounts Payables, Purchasing,
    Travel Policy and Expense Reporting.
  • Support projects as needed for senior executive.







Qualifications

Discretion combined with poise and professionalism in
all communications.

Must be able to exercise exceptional judgment regarding
information which may be confidential or material, non-public.

The ability to operate effectively and efficiently in a
challenging, fast-paced environment with little supervision.

Demonstrated strength in multi-tasking and prioritizing
work with a strong attention to detail.

Excellent planning, organizational and written and
verbal communication skills.

The ability to learn new software applications and
administrative tools and gain proficiency quickly.

Advanced proficiency in Microsoft Office and
demonstrated strength in developing complex PowerPoint presentations.

Customer service-focused with ability to work
collaboratively with others including interacting with internal and external
contacts.

Must be proactive and solution oriented, looking for
ways to add value and assist the team.


Additional Information

All your information will be kept confidential according to EEO guidelines.

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