Executive Administrative Assistant

  • Foster City, CA
  • Full-time

Company Description

Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind
– making sure that Visa is the best way to pay and be paid, for everyone
. This is our global vision and the common purpose that
unites the entire Visa team. As a global payments technology company, tech is
at the heart of what we do. CyberSource, a Visa company, has been and continues
to be a pioneer within the e-Commerce Payment Management world. Our VisaNet
network is capable of handling over 65,000 transaction messages per second for
people and businesses around the world, enabling them to use digital currency
instead of cash and checks.

We are also global advocates for financial inclusion, working
with partners around the world to help those who lack access to financial
services join the global economy. Visa’s sponsorships, including the Olympics
and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout
the world. If you have a passion to make a difference in the lives of people
around the world, Visa offers an uncommon opportunity to build a strong,
thriving career. Visa is fueled by our team of talented employees who
continuously raise the bar on delivering the convenience and security of
digital currency to people all over the world. Join our team and find out how
Visa is everywhere you want to be.

“Visa will consider for
employment qualified applicants with criminal histories in a manner consistent
with the requirements of Article 49 of the San Francisco Police Code

Job Description

  • This position will involve managing a complex executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events

  • This position reports to the Sales VP and primarily focused on the sales group organization.

  • Administrative support duties will include, but are not limited to, the following:

    • Serve as a first point of contact for executive and developing systems to prioritize executive's time and activities

    • Drafting correspondence, calendaring meetings, answering and screening executive's phone calls and directing inquiries to the proper party within the team

    • Making extensive travel arrangements (airline and hotel reservations) and processing expense reports

    • Assisting with developing and updating PowerPoint presentations, Excel spreadsheets and other documents as needed

    • Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials

    • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients

    • Act as a liaison, creative problem solver, and facilitator in managing support responsibilities

    • Act as a lead on the facilitating and coordination of communications and administrative procedures across the team

    • Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements

    • Providing back up assistance to other administrative support team members as needed

    • Support projects as needed for the executive such as employee rewards programs and the creation of functional org charts


  • A Bachelor’s Degree (or equivalent) and 8+ years of administrative experience required, preferably in a global, public company

  • Must have experience in supporting a senior executive in a fast-paced and demanding work environment

  • Demonstrated professionalism and discretion and experience in working with highly confidential information

  • Can-do attitude; must be proactive and solution oriented, looking for ways to add value and assist the team

  • Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail

  • Must be a self-starter and able to work with little or no supervision

  • Ability to effectively communicate and collaborate with a diverse range of people and job functions

  • Exercise excellent judgment in setting priorities and interacting with internal and external contacts

  • Demonstrated ability to anticipate the needs of the executive and team

  • Ability to work well under pressure and respond to tight deadlines

  • Excellent verbal and written communication skills

  • Strong focus on customer service, team player mentality and ability to work collaboratively with others

  • Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook. Workday experience a plus

  • Position is located in Visa's Foster City and/or San Francisco office

Additional Information

What’s in it for you

  • Work within a driven and highly motivated team to provide a world-class client experience for some of the world's largest retail, education, digital content, airline and ecommerce brands

  • Be  a key contributor in “making a difference” in one of the World’s largest, most well- respected brands

  • Flexibility to work in Foster City or new our San Francisco office with Bay Area Shuttle’s and Monthly Commuter Reimbursement

  • Onsite Gym with fun daily fitness and wellness classes, access 24/7

  • Exceptional Benefits including Visa’s Educational Assistance Program, Tuition reimbursement and Mentoring Programs.

  • Great Networking Opportunities and “Coffee Breaks” with our CEO, President and Executive Team

  • Weekly ticket raffles for local Visa sponsored events such as Movie Premiers, Sports Games, Concerts, etc.

All your information will be kept confidential according to EEO guidelines.